Senior Executive Assistant

SABG is seeking an experienced Senior Executive Assistant to provide high-level administrative and executive support to U.S. Space Force leadership and program organizations in El Segundo, California. The Senior Executive Assistant will support the day-to-day operations of senior Government personnel by managing schedules, coordinating meetings and engagements, preparing correspondence and briefing materials, tracking taskers and suspense requirements, and facilitating communication across Government organizations, contractors, and mission partners. The ideal candidate will be highly organized, detail-oriented, discreet, and capable of independently managing multiple priorities in a fast-paced, classified environment.

This position is contingent upon contract award.

Travel: N/A

JOB TITLE: Senior Executive Assistant

CLEARANCE: TS/SCI

LOCATION: El Segundo, CA

ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• • Provide comprehensive administrative and executive support to senior Government leadership and program personnel
• • Manage calendars, schedules, meetings, appointments, and executive engagements
• • Coordinate meetings and events, including agendas, invitations, logistics, attendance, and required materials
• • Prepare, format, proofread, and distribute correspondence, briefings, reports, memoranda, presentations, and other executive-level documents
• • Track workflow taskers, action items, suspense dates, and required responses to ensure timely completion
• • Coordinate information and actions across Government organizations, contractors, and mission partners
• • Maintain organized electronic and physical files, records, correspondence, and administrative documentation
• • Support preparation for senior-level meetings, reviews, briefings, and leadership engagements
• • Monitor incoming requests and correspondence, determine appropriate routing, and follow up on outstanding actions
• • Assist with travel coordination, visit requests, meeting logistics, and other executive support requirements
• • Handle sensitive and classified information with appropriate discretion and in accordance with applicable security procedures
• • Develop and maintain trackers, spreadsheets, contact lists, status reports, and other administrative management tools
• • Use Microsoft Office Suite to prepare professional-quality documents, presentations, spreadsheets, and correspondence
• • Independently prioritize competing requirements, anticipate administrative needs, and resolve routine issues with minimal supervision
• • Perform other administrative and executive support duties as required to support the mission

SUPERVISION: This position has no supervisory responsibilities.

EDUCATION AND EXPERIENCE:

• • 20+ years of relevant experience providing executive, administrative, or program support to senior government or corporate leadership
• • Bachelor's degree required; candidates with one year of college and 25+ years of executive administration experience will also be considered
• • Experience using the Defense Travel System (DTS) to coordinate and manage official Government travel requirements
• • Demonstrated experience managing calendars, coordinating meetings, tracking taskers and suspense requirements, and supporting senior-level engagements
• • Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• • Strong written and verbal communication skills, including the ability to prepare and edit professional correspondence and executive-level materials
• • Ability to independently manage assigned responsibilities, anticipate requirements, and meet deadlines with minimal supervision
• • Demonstrated ability to handle sensitive and classified information with discretion and professionalism
• • Ability to work effectively in a fast-paced, highly collaborative environment supporting classified space programs

COMPUTER SKILLS:

• • Skills in operating a personal computer and standard office equipment
• • Must have proficiency in a variety of computer software applications in word processing, spreadsheets, and database (MS Office: Word, Excel, PowerPoint, Outlook)
• • Proficiency with the Defense Travel System (DTS) for coordinating and managing official Government travel requirements

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity - Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment
• Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans
• Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at recruiting@sabg.com.

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at recruiting@sabg.com and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all the steps we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.

Job Link: https://secure.entertimeonline.com/ta/SABGLLC.careers?ShowJob=906115014

SALARY RANGE: $115,000-$136,000

Compensation at SABG is determined based on factors such as the role's requirements, education, certifications, skills, experience, geographic location, and market conditions. Final compensation is based on the specific qualifications and circumstances of each candidate.

SABG is an Equal Opportunity/Affirmative Action Employer

Minorities/Women/Veterans/Disabled