Job Requirements
Aberdeen, MD
Top Secret/SCI Polygraph not specified
Mid Level Career (5+ yrs experience)
$80,000 - $120,000
Job Description
Responsibilities:
• Deliver comprehensive administrative support to division staff and leadership, proactively anticipating needs and streamlining daily operations to foster a productive work environment.
• Manage complex scheduling requirements, maintain executive calendars, and coordinate conference room reservations, ensuring seamless logistics for meetings and events.
• Prepare, proofread, and distribute a wide range of correspondence and documents, upholding high standards of accuracy, professionalism, and confidentiality.
• Monitor and track division taskers, documents, and suspense deadlines, utilizing workflow tools to ensure timely completion and compliance with organizational requirements.
• Facilitate visitor coordination and onboarding processes for new personnel, providing a welcoming experience and supporting integration into division operations.
• Maintain and update digital and physical filing systems, ensuring easy retrieval of reference materials and adherence to document control protocols.
• Organize division events, briefings, and staff calls, collaborating with stakeholders to deliver well-executed gatherings that advance mission objectives.
• Perform accurate data entry, maintain spreadsheets, and support basic reporting activities, contributing to informed decision-making and operational transparency.
• Support the routing of division assets for approval, ensuring compliance with established procedures and timely processing of critical documents.
• Provide additional administrative support as assigned, demonstrating flexibility and a willingness to take on new challenges in a dynamic environment.
Qualifications - Required:
• Must possess an active TS/SCI security clearance, demonstrating trustworthiness and readiness to handle sensitive and classified information in a secure environment.
• High school diploma or equivalent
• 4-5 years of proven administrative or office support experience, showcasing adaptability, reliability, and a track record of contributing to efficient operations.
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, and SharePoint, with the ability to leverage these tools for communication, collaboration, document management, and workflow optimization.
• Exceptional attention to detail and strong multitasking abilities, ensuring accuracy and quality while managing competing priorities in a fast-paced environment.
• Professional communication skills and demonstrated ability to interact effectively with division staff and leadership, fostering positive relationships and supporting organizational goals.
• Proven ability to handle sensitive information discreetly, maintaining confidentiality and adhering to ethical standards in all aspects of administrative support.
Qualifications - Desired:
• Demonstrated experience supporting a division, branch, or program office, with proven ability to adapt to diverse operational needs and collaborate effectively across multiple teams and leadership levels.
• Proficiency with task management and workflow tracking tools, leveraging technology to monitor assignments, prioritize deadlines, and drive process improvements for enhanced organizational efficiency.
• Prior experience working in government or contractor environments, exhibiting familiarity with regulatory requirements, security protocols, and the unique demands of public sector operations.
• Solid understanding of office processes and document control, including best practices for information management, compliance, and maintaining confidentiality in both digital and physical formats.
• Deliver comprehensive administrative support to division staff and leadership, proactively anticipating needs and streamlining daily operations to foster a productive work environment.
• Manage complex scheduling requirements, maintain executive calendars, and coordinate conference room reservations, ensuring seamless logistics for meetings and events.
• Prepare, proofread, and distribute a wide range of correspondence and documents, upholding high standards of accuracy, professionalism, and confidentiality.
• Monitor and track division taskers, documents, and suspense deadlines, utilizing workflow tools to ensure timely completion and compliance with organizational requirements.
• Facilitate visitor coordination and onboarding processes for new personnel, providing a welcoming experience and supporting integration into division operations.
• Maintain and update digital and physical filing systems, ensuring easy retrieval of reference materials and adherence to document control protocols.
• Organize division events, briefings, and staff calls, collaborating with stakeholders to deliver well-executed gatherings that advance mission objectives.
• Perform accurate data entry, maintain spreadsheets, and support basic reporting activities, contributing to informed decision-making and operational transparency.
• Support the routing of division assets for approval, ensuring compliance with established procedures and timely processing of critical documents.
• Provide additional administrative support as assigned, demonstrating flexibility and a willingness to take on new challenges in a dynamic environment.
Qualifications - Required:
• Must possess an active TS/SCI security clearance, demonstrating trustworthiness and readiness to handle sensitive and classified information in a secure environment.
• High school diploma or equivalent
• 4-5 years of proven administrative or office support experience, showcasing adaptability, reliability, and a track record of contributing to efficient operations.
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, and SharePoint, with the ability to leverage these tools for communication, collaboration, document management, and workflow optimization.
• Exceptional attention to detail and strong multitasking abilities, ensuring accuracy and quality while managing competing priorities in a fast-paced environment.
• Professional communication skills and demonstrated ability to interact effectively with division staff and leadership, fostering positive relationships and supporting organizational goals.
• Proven ability to handle sensitive information discreetly, maintaining confidentiality and adhering to ethical standards in all aspects of administrative support.
Qualifications - Desired:
• Demonstrated experience supporting a division, branch, or program office, with proven ability to adapt to diverse operational needs and collaborate effectively across multiple teams and leadership levels.
• Proficiency with task management and workflow tracking tools, leveraging technology to monitor assignments, prioritize deadlines, and drive process improvements for enhanced organizational efficiency.
• Prior experience working in government or contractor environments, exhibiting familiarity with regulatory requirements, security protocols, and the unique demands of public sector operations.
• Solid understanding of office processes and document control, including best practices for information management, compliance, and maintaining confidentiality in both digital and physical formats.
group id: 10112344
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