Payroll Specialist

Job Title: Payroll Specialist
Location: Fairfax, VA (On-site / Secure Facility)
Position Type: Full-time
Clearance Requirement: Active TS/SCI

Position Overview:
Zeta Associates is seeking a Payroll Specialist with 3 to 5 years of experience to join our accounting
team. In this role, you will manage the monthly payroll processing for both full-time and part-time
employees, labor distributions, and timekeeping compliance within a secure government-contracting
environment.

The ideal candidate will possess a background in government contracting regulations, hands-on
experience-tracking labor via Deltek Costpoint, and proficiency finalizing payroll distributions through
Paycor, Zeta’s outside Payroll provider.

Key Responsibilities:

 Review timesheets twice a month for accuracy and strict compliance with DCAA (Defense
Contract Audit Agency) guidelines and company policies.
 Track, calculate, and process labor adjustments (as needed)
 Onboard new employees, terminate, and other changes to employee information in Paycor
 Administer and process monthly payroll for our full-time and part-time employees
 Monthly Payroll reconciliation for both payrolls
 Monthly calculation of COLA and Housing payments for our PCS employees in the UK and AUS
 Support internal and external audits by preparing accurate labor distribution reports and payroll
tax documentation.
 Special projects as needed

Qualifications and Skills:

 Experience: 3 to 5 years of professional payroll processing and timekeeping experience,
preferably within the defense contracting industry.
 Active TS/SCI with ability to obtain a CI Polygraph while you work
 Systems Expertise: Direct, hands-on experience using Deltek Costpoint (Time & Expense / Labor
modules) and Paycor payroll software.
 Compliance Knowledge: Solid understanding of DCAA labor compliance standards, FLSA
regulations, and multi-state payroll taxation.
 Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a business-related
field is preferred.
 Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot
Tables) for data reconciliation.
 Competencies: High level of discretion when handling sensitive or classified personnel data;
exceptional attention to detail; strong analytical and problem-solving skills.
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