Chief of Staff/Strategic Communications

The Chief of Staff/Strategic Communications has responsibility for receiving and making the appropriate disposition of incoming requests from high-level officials in and outside the Department to track, follow-up, and organize briefing papers, memorandums, and other documents for meetings, conferences, speaking engagements, and attendance at major events. The Chief of Staff/Strategic Communications coordinates such requests with the appropriate leadership to ensure timely action is taken on all requests and tasks coming from other divisions/sections in the office and other DOS points of contact, as needed. Assistant(s) would be handling a high volume of requests in a fast-paced environment, often amidst competing and conflicting priorities, the Chief of Staff/Strategic Communications must be able to handle the multitude of requests efficiently and effectively. The incumbent serves as the critical liaison between the Coordinator, ACE team members, and EUR and SCA Front Offices, ensuring seamless information flow and policy coordination regarding the range of ACE's foreign assistance coordination, design, and management. The role integrates strategic planning, team leadership, staff coordination, and high-volume workflow management to connect ACE divisions and sections with the EUR and SCA front offices. The Chief of Staff/Strategic Communications will also coordinate the work of administrative team members (i.e., office management staff) across the section, on behalf of and in coordination with the Government Technical Manager and will oversee the Office SharePoint and knowledge management architecture. The office requires a senior coordinator who can manage cross-cutting administrative processes, facilitate communication, support leadership, and ensure timely completion of high-visibility tasks. This combined role enhances organizational effectiveness, strengthens workflow between divisions, and ensures accurate, timely communication with internal and external stakeholders.

The Chief of Staff/Strategic Communications will coordinate with a variety of stakeholders, including U.S. government representatives, State Department public affairs staff, and the public concerning the role of foreign assistance to the region and the role of ACE. The Chief of Staff/Strategic Communications will draft a wide array of materials for a variety of audiences concerning the role, goals, success, and challenges of U.S. foreign assistance to Europe, Eurasia, and Central Asia. The Chief of Staff/Strategic Communications will utilize a variety of platforms, including the Department's intranet and internet, SharePoint, and social media to disseminate information about foreign assistance to Europe, Eurasia, and Central Asia to key stakeholders. The Chief of Staff/Strategic Communications will work with Public Affairs staff and on any media inquiries, statements, or other written material concerning foreign assistance to Europe, Eurasia, and Central Asia. The incumbent will facilitate and oversee the development and execution of special programs and events for targeted audiences to disseminate information about foreign assistance to Europe, Eurasia, and Central Asia.

The Chief of Staff/Strategic Communications will support the Coordinator's participation in meetings with foreign officials and other international and multilateral events that feature discussion of foreign assistance, and/or participate him/herself. The Chief of Staff/Strategic Communications will draft and clear communications for the Coordinator to send to U.S. Mission Chiefs of Mission, Deputy Chiefs of Mission, and Mission foreign assistance coordinators, as well as other internal and external counterparts.

Tuvli, an Akima company, is hiring for a Chief of Staff/Strategic Communications to support our DoS client located in Washington, DC.

Responsibilities

• Executive support and workflow management for the office of over 50 staff.
• The incumbent guides ACE operations by communicating the Coordinator's priorities, instructions, and guidance throughout the office.
• The incumbent ensures that office processes are followed and that tasks are completed in a timely manner.
• Strategic coordination and planning.
• Coordinates cross-sectional tasks of the administrative team, follows up on task coordination.
• Oversees and coordinates ACE office SharePoint and knowledge management architecture.
• Foreign assistance strategic communications and outreach.
• Policy analysis and briefing support.
• Stakeholder coordination and information sharing.
• Project and process management for ACE-wide initiatives.
• Draft a wide array of communication materials for varied audiences on U.S. foreign assistance goals, achievements, and challenges in Europe, Eurasia, and Central Asia.
• Use the Department's intranet, internet, SharePoint, newsletters, and social media platforms to disseminate information.
• Collaborate with Public Diplomacy/Affairs staff on media inquiries, statements, and public- facing products.
• Produce and coordinate ACE fact sheets, official responses, web updates, newsletters, and outreach materials.
• Develop and refine templates, processes, and communication guidance for ACE staff.
• Evaluate implementation of significant communication and policy changes and advise senior leadership.
• Incumbent must adhere to high standards of integrity, dependability, attention to detail, and teamwork.
• Coordinate services between stakeholders in ensuring cross-office activities and initiatives are carried out.
• Performs special studies and research projects or assignments, which require application of expertise and mature judgment.
• Conducting review and notetaking of processes, operations, and/or services to due out.
• Reviews and summarizes information from a variety of staff for the use of the office senior-leadership, exercising sound judgment and knowledge of the purpose of such information.
• Participates in the planning with the Administration Division and other administrative staff on various aspects of administrative duties and operations to support procedural or policy improvements and determinations.
• Reviews and prepares binders for meetings, conferences, and overseas events.
• Keeps the office/section/division updated on developments and progress concerning problems and follows up with the responsible officials to expedite necessary action and final settlement of the issues.
• Acts as point of contact for the senior-leadership/section/division responding to internal and external requests for assistance in a minimum amount of time.
• Participates in the formulation of policies and procedures governing the administrative aspects within the office.
• Maintains files and/or records containing confidential information; has advance notice of personnel actions. Keeps detailed, accurate and extensive historical records of all meetings and events.
• Establishes and maintains working relationships with other DoS bureaus and federal agencies for purposes of resolving conflicts and assuring optimum coordination of programs and operations of high priority or special emphasis.
• Facilitates connections between key stakeholders, visitors, and internal/external officials; virtually or in-person.
• Routes official communication to the appropriate points of contact. Prepares and enhances documents, presentations, reports, memos, emails, and other forms of official communication.
• Attends meetings, takes notes, and reviews documents.
• Conducts special projects and/or collaborates on special projects, as assigned.

Qualifications

• Associate or Bachelor's degree with over 8 (eight) years' experience, education, strategic communications, and/or training of administrative and/or managements skills and international affairs.
• Strong experience in and familiarity with foreign assistance.
• Experience leading and overseeing strategic communications, internally and externally, for a team or institution.
• Experience leading, coordinating, and tracking documents/papers and complex processes.
• Incumbent must adhere to high standards of integrity, dependability, attention to detail, teamwork
• Intermediate level skills with Microsoft Office applications Word, Excel, and PowerPoint, Access or SharePoint, in order to perform tasks assigned and troubleshoot information technology issues.
• Experience coordinating the work of teams, including providing taskings, editing team member input, and achieving timely submission of team products.
• Strong organizational, communication, interpersonal, and computer skills.
• Ability to manage multiple tasks, coordinate multiple activities, act decisively in daily work.
• Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision.
• Excellent writing, speaking, and research skills to independently produce and edit authoritative documents under tight deadlines for consideration by senior officials.
• Active Top Secret clearance.

Job ID

2026-26240
Work Type

On-Site
Pay Range

150,001.92 - 155,013.12
Benefits

Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
Company Description



Work Where it Matters

Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.

As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.