SUPERVISORY CRIME RECORDS MANAGEMENT SPECIALIST

Duties

• Designs and enacts protocols to analyze, secure, and handle information from criminal investigation reports, ensuring data integrity and compliance.
• Leads complex record tracing and retrieval in large law enforcement databases (e.g., DCII, ALERTS), ensuring rigorous data handling protocols are met.
• Coordinates and conducts specialized, high-visibility background screenings for senior positions, including General Officer, SES, and presidential appointments.
• Manages daily branch operations, assigning work based on priority, urgency, and employee skills, while fostering professional development.
• Oversees all human capital duties for the branch, from interviewing and hiring candidates to managing promotions and reassignments.
• Fosters a positive, disciplined workplace by counseling staff on administrative and performance issues and resolving informal complaints.
• Directs and monitors Crime Records Branch activities by adjusting workflows, setting priorities, and adapting schedules to manage substantial workloads.
• Serves on behalf of the Records Administrator and expert for the Army Law Enforcement Compliance and File Demand Program.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Temporary duty (TDY) may be required 10% of the time.
• Must sign DA Form 5019-R Conditions of Employment and must pass urinalysis testing as required prior to appointment and periodically thereafter. Position is subject to random drug testing IAW AR 600-85.
• Must be able to obtain and maintain a Top Secret security clearance.
• One-year supervisory probationary period may be required. A one-year probationary period is required if the selectee has not previously met this requirement.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See for an extensive list of document requirements for all employment authorities.

• 30 Percent or More Disabled Veterans
• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Office of Personnel Management (OPM) Interchange Agreement Eligible
• People with Disabilities, Schedule A
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is .

Specialized Experience: One year of specialized experience which includes serving as a supervising records administrator, program lead, or subject matter expert for law enforcement, investigative, or criminal justice records programs; interpreting and applying federal laws, NARA retention schedules, FOIA, and the Privacy Act to govern the lifecycle and disposition of sensitive and classified criminal investigative case files; supervising, directing, mentoring, and evaluating the work of a technical support or records management staff while balancing strategic oversight with direct, hands-on operational involvement in processing high-volume records requests, performing Privacy Act reviews/redactions, and executing physical records cleanup; coordinating complex record retrieval, database management, and high-visibility vetting queries (such as suitability or background screenings) with internal and external federal stakeholders; and conducting quality-control reviews, reconciling file inventories, and assessing overall program workflows to deliver authoritative, agency-wide technical guidance and implement business process improvements. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service (GS-12).

You will be evaluated on the basis of your level of competency in the following areas:

• Accountability
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Problem Solving
• Resilience

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-12).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the information sheet.
• This is a(n) CP 19 Physical Security and Law Enforcement Career Program position aligned under the Operational Support Career Management Directorate.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.