Trip Planner / Mission Travel Coordinator

Position: Trip Planner / Mission Travel Coordinator


Department: Client Site Programs - Defense


Location: Mons, Belgium


Clearance: Active TS/SCI


*Note: This position has not yet been funded. We are currently soliciting resumes from interested candidates in anticipation of a contract award.


Background:


Navanti is looking for a Trip Planner / Mission Travel Coordinator to provide detailed administrative and logistics coordination in support of Department of Defense personnel, senior leaders, and mission activities in Mons, Belgium and throughout the EUCOM Area of Responsibility.


The Trip Planner will coordinate official travel requirements, synchronize transportation and lodging arrangements, support access and clearance requirements, and develop comprehensive trip booklets and travel packages to enable seamless mission execution.


The position will support personnel operating in a joint, multinational, and NATO environment and will coordinate with command staff, action officers, security personnel, protocol staff, transportation providers, lodging facilities, and other U.S. Government and partner stakeholders.


Core Responsibilities:

• Coordinate end-to-end administrative and logistical requirements for official DoD travel, including air, rail, ground transportation, lodging, drivers, and installation transfers.


• Develop and maintain comprehensive trip booklets, itineraries, travel packages, and read-ahead materials for travelers and senior leaders.


• Coordinate with command staff, action officers, executive assistants, protocol, security, operations personnel, U.S. Government organizations, NATO elements, and partner stakeholders to synchronize travel requirements.


• Manage visit requests, VALs, clearance verification, installation access, country/theater clearances, passport and visa requirements, SOFA-related actions, and other OCONUS travel documentation as applicable.


• Maintain travel trackers, schedules, manifests, contact rosters, and other administrative tools to provide visibility of planned and ongoing movements.


• Monitor travel execution and rapidly coordinate changes to transportation, lodging, meetings, and other logistics requirements in response to evolving mission needs.


• Support senior leader engagements, Distinguished Visitor movements, conferences, exercises, working groups, and other command activities requiring coordinated travel.


• Prepare and maintain travel-related correspondence, briefing materials, administrative documentation, and post-travel AAR or lessons-learned inputs as required.

Minimum Qualifications:

• 5+ years of relevant experience in military, DoD, Federal Government, contractor, logistics, travel coordination, executive support, or administrative support functions.


• Demonstrated experience coordinating complex travel requirements involving multiple locations, organizations, and stakeholders.


• Experience developing detailed itineraries, trip books, travel packages, briefing books, or similar executive-level administrative products.


• Demonstrated ability to manage multiple concurrent actions, schedules, and suspenses in a high-tempo environment.


• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.


• Strong written and verbal communication skills.


• Ability to coordinate effectively with senior military leaders, civilian officials, contractors, Allied personnel, and partner nation representatives.


• Experience operating in a joint, combined, multinational, or DoD headquarters environment.


• Ability to travel within the EUCOM Area of Responsibility, as required.

Desired Skills and Experience:

• Previous experience supporting EUCOM, SOCEUR, USSOCOM, NATO, SHAPE, a Theater Special Operations Command (TSOC), or another Geographic Combatant Command.


• Previous experience supporting senior leader, General Officer/Flag Officer (GO/FO), or Distinguished Visitor travel.


• Experience supporting DoD Temporary Duty (TDY) and OCONUS travel.


• Familiarity with Defense Information System for Security (DISS), Visit Authorization Letters, country and theater clearance processes, and installation access requirements.


• Familiarity with Status of Forces Agreement (SOFA), Common Access Card (CAC), passport, visa, and foreign clearance requirements.


• Knowledge of European air, rail, lodging, and ground transportation systems.


• Previous experience working in an OCONUS DoD contractor environment.


• Familiarity with NATO headquarters, U.S. military installations, and partner organizations throughout Europe.

Education:

• BA/BS minimum; MA in International Relations, Political Science, or related area of study preferred.

Equal Opportunity Statement


Navanti Group, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.