Administrative Support Specialist (Public Affairs)

Duties

As a Administrative Support Specialist (Public Affairs) at the GS-0301-9/11 some of your typical work assignments may include:

• Serves as an Administrative Support Specialist for the Joint Staff Public Affairs office, providing administrative management for the OCJCS Public Affairs Office, providing administrative support to the 20+ team of military and civilian personnel.
• Will exercise mature decision making to analyze and interpret research while providing solutions and measuring effectiveness, efficiency to problems or challenges.
• Responsible for receiving, reviewing, and rejecting/accepting invoices for goods and services as well as coordinating the procurement of office supplies through vendors and associated Joint Staff offices.
• Serves as records manager for the OCJCS Public Affairs Office, ensuring records created are managed and maintained within applicable guidelines.
• Develops and facilitates memoranda, letters, spreadsheets, and other official documentation in support of executive meetings, special projects, and maintenance of personnel and contact rosters.

Requirements

Conditions of employment

• Must be a U.S. citizen
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• Recruitment Incentives: May be Authorized
• Fair Labor Standards Act (FLSA): Exempt
• Financial Disclosure: Not Required
• Security: Employee must obtain/maintain a Special Sensitive (Top Secret/SCI) security clearance
• This position also requires periodic weekday or weekend flextime when demands of the office occur, particularly during periods of crisis or excessive workload
• Drug Testing Designated Position: Yes

Qualifications

You may qualify at the GS-11, if you fulfill the following qualifications: A. One year of specialized experience equivalent to the GS-09 grade level in the Federal service:

• Applies analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program and administrative management operations carried out by administrative or professional personnel, or substantive administrative support organizations;
• Recognizes priorities and the need to coordinate work with others and/or balance work assignments of administrative support positions;
• Utilizes office automation software (Microsoft Outlook, Word, Excel, Teams, and SharePoint) and collaboration tools to accomplish duties in the most efficient manner;
• Adapts administrative processes, procedures, and systems of the organization and of the goals, priorities, policies to provide administrative support with minimal supervision and greater independence after on-the-job training to the OCJCS Public Affairs Office.

OR

B. GS-11 I have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree LL.M., if related.; OR C. You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

You may qualify at the GS-09, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-07 grade level in the Federal service:

• Applies analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program and administrative management operations carried out by administrative or professional personnel, or substantive administrative support organizations;
• Recognizes priorities and the need to coordinate work with others and/or balance work assignments of administrative support positions;
• Utilizes office automation software (Microsoft Outlook, Word, Excel, Teams, and SharePoint) and collaboration tools to accomplish duties in the most efficient manner;
• Adapts administrative processes, procedures, and systems of the organization and of the goals, priorities, policies to provide administrative support with minimal supervision and greater independence after on-the-job training to the OCJCS Public Affairs Office.

OR

B. GS-09 I have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related.

OR

C. You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

*NOTE: Failure to provide transcripts will result in you being rated ineligible for this position.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY?

You MUST provide transcripts or other documentation to support your educational claims. All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

may be qualifying if a private organization specializing in interpreting foreign education programs has deemed the foreign education equivalent to that gained in an accredited U.S. education program or a U.S. accredited college or university has given full credit for the foreign courses.

Unofficial transcripts from U.S. Department of Education accredited colleges, universities, schools, or institutions listing your name, the name of the school, the date and degree awarded, and the list of classes and credits earned are acceptable for the application process. If selected, official transcripts are required before a firm job offer is made. A photocopy of your degree/diploma is not acceptable.

When relying on foreign education, submit transcripts and a copy of the equivalency evaluation results letter with a course-by-course listing. Documents must be in English or include an English translation. The hiring employer for this position does not evaluate degrees from foreign colleges or universities. For further information, visit:

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: .

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

Males born after 12-31-59 must be registered or exempt from Selective Service (see )

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Selective Service Requirement: Please visit for more information.

For more information, please visit

Other Notes:

Re-employed Annuitant: This position Does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at:

This position is subject to an initial drug screening, and random testing thereafter. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment.
You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).