Job Requirements
Helena, MT
Secret Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
Duties
Coordinates, analyzes, directs, and evaluates one-of-a-kind and non-recurring projects/programs and operations. Administers and evaluates internal management plans, directions, and practices which require consideration and integration of specialized needs. Participates and provides significant input to the planning of program studies and organizational changes to the project/program. Makes recommendations on administrative practices. Performs work based on broad experience and familiarity to organizations, applicable policies, procedures and regulations, and pertinent precedent, as well as practical knowledge of guidelines associated with applicable laws, regulations and other official guidance. Conducts research, interviews subject matter experts and technical specialists, collects data, analyzes findings, prepares recommendations and writes reports regarding a variety of administrative issues and functions on the most economical methods of achieving project/program goals and objectives. Conducts fact-finding studies to evaluate the effectiveness and efficiency of internal work. Evaluates the impact for new or revised policies and procedures on existing projects/programs. Makes recommendations for courses of action, implementation, or revisions required. Measures work accomplishments against management goals. Identifies data required for use in the administration of business functions and develops reporting systems as required. Recommendations made by the incumbent often result in significant changes in project/program work. Explains necessity for changes to administrative personnel, clarifies new procedures, and provides guidance in the application of new administrative guidelines. Responds to key suspense items of high priority for completion of projects/programs.
Assembles background information, drafts portions of response as appropriate. Determines actions needed by other staff elements and follows-up to ensure responses are complete and timely, resolves conflicts, and refers only the most significant problems for resolution. Incumbent handles unusual or unprecedented problems independently, taking actions or recommending solution to the supervisor. On own initiative, resolves a variety of problems related to administrative process that support the project/program. Assists supervisor in identifying personnel requirements, resources, and services needed to ensure the effective use of manpower, money and materials to support the mission. Develops or assists in the development of graphs, charts, and drafts of narratives in coordination with Project Manager(s) for inclusion in project documents and reports. Assembles available information relating to programming and justification data for the budget submission process. Prepares and completes project plan presentations and public meetings with local sponsors, and leadership throughout the organization. Actively participates in staff and/or management level meetings/discussions pertaining to the activities encompassed in the project/program.
Implements procedures for the control, maintenance and disposition of records relating to projects/programs. Conducts inspection of project/program files to ensure compliance with regulations. Incumbent handles unusual or unprecedented problems independently, taking action or recommending solutions to the supervisor. Exercises initiative to resolves a variety of problems related to project/program processes and procedures. Carries out any additional special assignments characterized as unique one-time requirements or issues, involving research to gather, analyze and evaluate information, facts and data concerning administrative management processes used to complete the project/program. Maintains office files and ensures compliance with applicable regulatory guidance. Maintains relevant publications, guidelines and directives, ensuring they are current and updated periodically. Initiates actions and conducts follow-up on administrative issues, until final concurrence, disposition or resolution is obtained. Coordinates and arranges various meetings and training events held.
Composes and prepares a variety of correspondence, reports, records, briefing materials, and statistical and narrative material required to support the project/program. Uses office automation applications to produce a wide range of documents into final form from own composition brief instructions, or rough draft from other staff members. Uses database or spreadsheet applications to enter, revise, sort and retrieve data for reports; and uses graphic software to provider charts and graphs. Assures that the content of all outgoing correspondence is consistent with the organization's mission, goals and objectives. Ensures clarity, completeness of reply, grammatical and procedural correctness, and conformance to regulation and command standards.
Performs other duties as assigned.
(A Position Description can be obtained from HRO upon request.)
Requirements
Conditions of employment
GENERAL EXPERIENCE REQUIREMENTS :
Must have administrative or clerical experience, education, or training which demonstrates the ability to perform the duties of the position; experience using computer and automation systems.
SPECIALIZED EXPERIENCE AND/OR EDUCATION REQUIREMENTS
Must have one of the following:
A) 1-year specialized experience equivalent to at least the next lower grade of GS-7. Experience that prepared the applicant to perform the duties of the position. Experience may include human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force, or similar human resources experience. (MUST address these specialized experiences in detail on resume to be considered for this position)
OR
B) A master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related. (Must submit applicable transcripts if using education to qualify for this position)
OR
C) A combination of Specialized experience and Education equal to 100% of the requirements. (MUST address the specialized experiences in detail on resume AND provide copies of all relevant transcripts to be considered for this position, if using this option to qualify)
Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference.
Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:
Education
This job does not have an education qualification requirement.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
Coordinates, analyzes, directs, and evaluates one-of-a-kind and non-recurring projects/programs and operations. Administers and evaluates internal management plans, directions, and practices which require consideration and integration of specialized needs. Participates and provides significant input to the planning of program studies and organizational changes to the project/program. Makes recommendations on administrative practices. Performs work based on broad experience and familiarity to organizations, applicable policies, procedures and regulations, and pertinent precedent, as well as practical knowledge of guidelines associated with applicable laws, regulations and other official guidance. Conducts research, interviews subject matter experts and technical specialists, collects data, analyzes findings, prepares recommendations and writes reports regarding a variety of administrative issues and functions on the most economical methods of achieving project/program goals and objectives. Conducts fact-finding studies to evaluate the effectiveness and efficiency of internal work. Evaluates the impact for new or revised policies and procedures on existing projects/programs. Makes recommendations for courses of action, implementation, or revisions required. Measures work accomplishments against management goals. Identifies data required for use in the administration of business functions and develops reporting systems as required. Recommendations made by the incumbent often result in significant changes in project/program work. Explains necessity for changes to administrative personnel, clarifies new procedures, and provides guidance in the application of new administrative guidelines. Responds to key suspense items of high priority for completion of projects/programs.
Assembles background information, drafts portions of response as appropriate. Determines actions needed by other staff elements and follows-up to ensure responses are complete and timely, resolves conflicts, and refers only the most significant problems for resolution. Incumbent handles unusual or unprecedented problems independently, taking actions or recommending solution to the supervisor. On own initiative, resolves a variety of problems related to administrative process that support the project/program. Assists supervisor in identifying personnel requirements, resources, and services needed to ensure the effective use of manpower, money and materials to support the mission. Develops or assists in the development of graphs, charts, and drafts of narratives in coordination with Project Manager(s) for inclusion in project documents and reports. Assembles available information relating to programming and justification data for the budget submission process. Prepares and completes project plan presentations and public meetings with local sponsors, and leadership throughout the organization. Actively participates in staff and/or management level meetings/discussions pertaining to the activities encompassed in the project/program.
Implements procedures for the control, maintenance and disposition of records relating to projects/programs. Conducts inspection of project/program files to ensure compliance with regulations. Incumbent handles unusual or unprecedented problems independently, taking action or recommending solutions to the supervisor. Exercises initiative to resolves a variety of problems related to project/program processes and procedures. Carries out any additional special assignments characterized as unique one-time requirements or issues, involving research to gather, analyze and evaluate information, facts and data concerning administrative management processes used to complete the project/program. Maintains office files and ensures compliance with applicable regulatory guidance. Maintains relevant publications, guidelines and directives, ensuring they are current and updated periodically. Initiates actions and conducts follow-up on administrative issues, until final concurrence, disposition or resolution is obtained. Coordinates and arranges various meetings and training events held.
Composes and prepares a variety of correspondence, reports, records, briefing materials, and statistical and narrative material required to support the project/program. Uses office automation applications to produce a wide range of documents into final form from own composition brief instructions, or rough draft from other staff members. Uses database or spreadsheet applications to enter, revise, sort and retrieve data for reports; and uses graphic software to provider charts and graphs. Assures that the content of all outgoing correspondence is consistent with the organization's mission, goals and objectives. Ensures clarity, completeness of reply, grammatical and procedural correctness, and conformance to regulation and command standards.
Performs other duties as assigned.
(A Position Description can be obtained from HRO upon request.)
Requirements
Conditions of employment
- NATIONAL GUARD MEMBERSHIP IS NOT REQUIRED. This is a Title 5 excepted service position that DOES NOT require military membership in the employing state's National Guard.
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a trial period.
- Participation in direct deposit is mandatory.
- Must be able to obtain and maintain the appropriate security clearance of the position.
- External applicants must be able to start within 6 months of selection.
GENERAL EXPERIENCE REQUIREMENTS :
Must have administrative or clerical experience, education, or training which demonstrates the ability to perform the duties of the position; experience using computer and automation systems.
SPECIALIZED EXPERIENCE AND/OR EDUCATION REQUIREMENTS
Must have one of the following:
A) 1-year specialized experience equivalent to at least the next lower grade of GS-7. Experience that prepared the applicant to perform the duties of the position. Experience may include human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force, or similar human resources experience. (MUST address these specialized experiences in detail on resume to be considered for this position)
OR
B) A master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related. (Must submit applicable transcripts if using education to qualify for this position)
OR
C) A combination of Specialized experience and Education equal to 100% of the requirements. (MUST address the specialized experiences in detail on resume AND provide copies of all relevant transcripts to be considered for this position, if using this option to qualify)
Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference.
- Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program, DoD Retained Grade Employees
- Priority Placement Program, Military Spouse Preference (MSP)
Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:
- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.
- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)
- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility
- Notice of Separation confirming of eligibility.
- DoD Retained Grade Self Certification Checklist (DD 3145-1)
- SF-50 effecting the placement in retained grade status
- Copy of the notification letter the employee received (RIF or classification downgrade)
- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)
- Sponsor's PCS Orders
- Proof of Military member's current active duty status
- Marriage Certificate
Education
This job does not have an education qualification requirement.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
group id: DOA