CLERICAL ADMINISTRATOR

Clerical Administrator

Location: Wayne, NJ 07470
Duration: 12-Month Contract (Extension Possible)
Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Overview

We are seeking a detail-oriented Clerical Administrator to provide administrative and clerical support within an environmental laboratory setting. This is an entry-level to associate-level opportunity for candidates with an active Secret Clearance who possess strong organizational skills and a commitment to accuracy. The role supports engineers, technicians, and program personnel by maintaining documentation, validating records, and ensuring accurate data management across multiple systems.
Key Responsibilities

• Validate and verify engineering, program, and operational documentation for accuracy and completeness.
• Review technical and administrative paperwork to ensure compliance with established procedures and requirements.
• Enter, update, maintain, and track information within databases and internal systems.
• Provide administrative support to engineers, test technicians, and program teams.
• Prepare, organize, scan, file, and maintain electronic and physical records.
• Assist with document routing, approval workflows, and record retention processes.
• Support day-to-day operational activities through accurate documentation management.
• Collaborate with cross-functional teams to ensure timely and efficient processing of records and documentation.

Minimum Qualifications

• Active Secret Security Clearance required at the start of employment.
• U.S. Citizenship required.
• High School Diploma or equivalent.
• Up to one (1) year of specialized instruction or experience in general office procedures.
• Strong attention to detail and organizational skills.
• Ability to learn new systems and processes quickly.
• Proficiency with Microsoft Office applications, including Excel.
• Ability to manage multiple tasks in a fast-paced environment while maintaining accuracy.

Preferred Qualifications

• Experience supporting engineering, technical, laboratory, manufacturing, or government-related environments.
• Familiarity with document control, records management, or data entry processes.
• Experience working with cross-functional teams and administrative workflow systems.

What You'll Bring

• Exceptional attention to detail and accuracy.
• Strong time management and organizational abilities.
• Effective verbal and written communication skills.
• A collaborative mindset and willingness to support multiple departments.
• Ability to adapt to changing priorities and contribute to continuous process improvement.

Education

• High School Diploma or equivalent required.
• Additional training or coursework in general office administration, business operations, or related fields is a plus.
• Overtime: May be Required
  Travel: None
  
  U.S. Citizenship: Required
  Drug Screen: Required
  Background Check: Required
• Security Clearance Required: Active Secret Clearance

Note: This position is open to candidates with relevant transferable experience. Training will be provided for qualified individuals who meet the security clearance requirements and demonstrate strong administrative capabilities.