Front Office Administrator

Waypoint Human Capital

Front Office Administrator

Chantilly, VA

Position: Front Office Administrator

Position Type: Full-Time, On-Site

Location: Chantilly, VA

Clearance Required: Active TS/SCI + CI Polygraph 


Position Summary


Waypoint's client is seeking a highly organized, proactive, and detail-oriented Administrator to provide executive and front office operational support for a mission-critical organization supporting the National Reconnaissance Office (NRO). This role serves as a key member of the front office, ensuring the seamless execution of day-to-day administrative and operational functions that enable senior leadership to remain focused on strategic priorities.


The ideal candidate is a polished professional with exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, high-visibility environment. Success in this role requires discretion, professionalism, strong communication skills, and the ability to anticipate leadership needs before they arise.


Key Responsibilities

• Provide front office and administrative support to senior leadership and corporate staff.


• Manage complex executive calendars, including scheduling, prioritization, and conflict resolution.


• Coordinate internal and external meetings, conference rooms, agendas, meeting materials, and attendee logistics.


• Assist with planning and executing leadership meetings, off-site events, strategic planning sessions, and team-building activities.


• Coordinate office logistics, including workspace assignments, desk moves, phone moves, and general office support activities.


• Support budget planning and tracking by maintaining financial records, monitoring expenditures, and assisting leadership with budget-related reporting.


• Prepare correspondence, presentations, meeting minutes, reports, and other executive-level documentation.


• Track action items and ensure timely completion of leadership tasks and deliverables.


• Coordinate with internal departments including facilities, IT, security, finance, and human resources to resolve operational issues.


• Maintain sensitive information with the highest level of confidentiality and professionalism.


• Identify opportunities to improve administrative processes and office efficiency.

Required Qualifications

• Active Top Secret/SCI security clearance w/current CI poly.


• Bachelor's degree preferred; equivalent professional experience will be considered.


• 8+ years of experience providing executive, front office, administrative, or program support within a Department of Defense, Intelligence Community, or Federal Government environment.


• Demonstrated experience managing executive calendars and coordinating meetings for senior leadership.


• Experience supporting office operations and coordinating administrative activities.


• Experience assisting with budget tracking, financial reporting, or resource management.


• Excellent verbal and written communication skills.


• Strong organizational skills with exceptional attention to detail.


• Ability to prioritize multiple tasks and meet competing deadlines.


• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Desired Qualifications

• Prior experience supporting the National Reconnaissance Office (NRO), Intelligence Community, or other classified government organizations.


• Experience coordinating executive off-sites, conferences, or strategic planning events.


• Familiarity with government travel coordination, office management, and facilities processes.


• Experience supporting senior executives, program managers, or corporate leadership in high-visibility environments.


• Demonstrated ability to work independently while collaborating effectively across multiple organizations.

Preferred Characteristics

• Exceptional professionalism and executive presence.


• Strong customer service mindset.


• Highly organized and resourceful.


• Able to anticipate leadership needs and solve problems proactively.


• Comfortable working in a dynamic, fast-paced environment with changing priorities.


• Trusted to handle sensitive and confidential information with discretion.

This position offers the opportunity to support a critical NRO mission while working directly with senior leadership in a fast-paced, collaborative environment where organizational excellence and operational execution are essential to mission success.

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