TS/SCI - Office Management/Staff Officer Support (Level 4)

Bailey Information Technology, LLC

TS/SCI - Office Management/Staff Officer Support (Level 4)

Denver, Colorado

• The individual needs to be able to succeed in a fast-paced environment where they will be required to do a lot of multi-tasking. This person will be responsible for learning the duties of multiple people in the office to be able to step in when individuals are out or extra assistance is needed. 

• Coordinate internal site functions, providing support to working-level through high-ranking visitors and major events, and in the development and coordination planning for Distinguished Visitor (DV) tours and special events.


• Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and other processes accordingly.


• Manage, update, and revise the documented visitor shadow program that allows personnel from the Aerospace Data Facility-Colorado (ADF-C) to “shadow” certain distinguished visitors as an opportunity to gain increased knowledge and awareness of what certain positions entail within the DoD.


• Collaboratively with site mission partners, their visitor program managers, and the site DV Support team regarding day-to-day visitors, strategic planning and outlook for visitors or major events, and the development of site-wide processes and governance documents, as well as any visitor tools such as the DV Management Tool.


• Manage all aspects of the DV's visit to or tour of NGA-D spaces and ADF-C facility and associated missions, which will include coordinating briefs, agendas, tours, conference rooms, and briefing leadership of upcoming visits on a regular basis. It may also include photographic/video opportunities for the DV and their supporting party while on tour.


• Provide direct operations and administrative support to NGA-D Front Office, which may include issuing parking passes, conducting or coordinating data transfer requests, supporting research and ad-hoc projects, and other administrative functions.


• Perform tracking and management of internal and external taskers.


• Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to NGA/S guidance and policy.


• Submit/track equipment, facility, management and workflow issues, and realignment/reorganizations, to ensure coherent Infrastructure management policies and procedures.


• Work with relevant stakeholders to develop project Concept Plans/Design Documents.

• Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, and maintaining hard/soft copy files.


• Demonstrated experience with creating and maintaining databases, summary data, and spreadsheets.


• Demonstrated experience collaborating with multiple organizations to address office level requirements.


• Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.


• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data.


• Demonstrated experience briefing Senior leadership on priority issues.


• Demonstrated experience managing physical space.


• Demonstrated experience adhering to space planning and infrastructure management policies and procedures.


• Demonstrated experience in Agency level takers systems.

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