Job Requirements
Montgomery, AL
Secret Polygraph Unspecified
Career Level not specified
Salary not specified
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Job Description
Duties
1. Reviews state Military Technician (Miltech) voucher allocations by Sub Activity Groups (SAGs) based on the National Guard Bureau (NGB)'s Program Guidance Memorandum to develop an annual obligation plan. Communicates with NGB staff on future projections and unfunded requirements. Uses a variety of fiscal systems that integrate with NGB and the state USPFO to properly account for personnel, travel costs, salaries, and incentives. Performs budget analysis of actual expenditures compared to planned utilization of annual budget and/or allotment authority, evaluates fund availability to achieve balance of approved objectives and determines where reprogramming actions may be necessary. Prepares recurring reports and/or briefing materials for the Human Resources Officer (HR Officer) identifying trends and patterns, recommended ways to improve utilization of funds, and suggested alternative funding approaches to include personnel execution against the voucher and total funded. Evaluates the effect of cost and programmatic changes on the budget execution process. Adjusts fund allocations as required. Verifies, enters, and adjusts budgetary data in a variety of forms, schedules, and reports. Manages costs of projected Permanent Change of Station (PCS) moves and conducts reviews of prior PCS obligations. Provides analytical guidance and assists in the preparation of written narratives for year-end close out to ensure proper, legal, and full utilization of funds. (30%)
2. Continually analyzes and evaluates changes and gaps in program plans and funding for all assigned programs. Prepares statistical reports for leadership, noting variances and assisting in determining cause and effect. Monitors funding levels by SAGs and requests funding moves based on funds execution by pay period. Works with Directors on execution plans for institutional training courses, professional training seminars, travel funds and loads funds as required, preparing written reports for the HR Officer on any changes. Collaborates with HR specialists in the areas of impacted budget such as Benefits-awards, Special Salary Requests and newly approved Tables, Recruit/Place/Comp-Relocate/Retention/Recruitment (3R Incentives) and PCS for federal employees, Human Resource Development (HRD)-training, and Active Guard Reserve (AGR)-PCS for military Reviews expenditure of assigned appropriations, re-imbursement allocations and transfer of funds. Reviews funding documents for assigned appropriations. Allocates appropriated funds to individual activities/functional areas based on an analysis of activity budget estimates, historical expenditures, quarterly projections, and approved funding. Reviews, edits, and consolidates annual and multi-year budget estimates for assigned organizations and programs into a consolidated budget request. Works with the HR Officer and The Adjutant General (TAG) for management of monetary award program. Prepares or edits narrative justification and projected funding needs and assures data in request is formally and accurately documented in a wide variety of forms, schedules, and reports. Ensures civilian employees are appropriately assigned to the correct funding source, when necessary, processes the appropriate personnel actions within the automated personnel system to realign the civilian employees. (30%)
3. Prepares budget related reports, written correspondence, and other documentation. Drafts or prepares a variety of documents to include newsletter items, responses to routine inquiries, reports, letters, and other related documents. Uses software such as word processing, spreadsheets, program language, plotting software, data analytical programs, etc., to facilitate work. (25%)
4. Provides financial advice, interpretation, and guidance on a variety of budget related matters, to include types of funding available, budgetary changes to include allotment and distribution, and year-end closeout procedures. Participates in program budget advisory committee (PBAC) meetings through coordination with USPFO. (15%)
Performs other duties as assigned.
Requirements
Conditions of employment
EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.
GENERAL EXPERIENCE: Experience, education, or training involving skills in applying problem solving techniques; and skills in communicating effectively both orally and in writing. Ability to plan and organize work. Competencies in analysis, research, writing, and judgment typically gained through college education or progressively responsible experiences. Ability to follow established methods and procedures; use practical knowledge of the operations, procedures, and policies of specific program areas or functional assignment.
SPECIALIZED EXPERIENCE: 1-year specialized experience, education, or training equivalent to at least the next lower grade level. Must have experience, education, or training of finance budget competencies that provided knowledge of financial principles and procedures. Candidate must have an excellent understanding of the basic principles and concepts of the National Guard financial budget business program requirements. A candidate must have experiences and training that demonstrates the abilities to follow directions, to read, retain, and understand a variety of instructions, regulations, policies, and procedures.
SKILL AND KNOWLEDGE REQUIRED:
- Has intensive knowledge of the budgetary policies; potential goals, objectives, regulations, and guidelines of the budgeting program for the Army Guard. The sources of funding include direct annual appropriation and allotments from the National Guard Bureau, transfer of funds from other organizations for services rendered such as the use of training sites for training of troops by guard units from other states, the active army, marines, air force, etc. Reimbursement from the state for services performed such as such as the "reset program", riot control, fighting floods, fires, acts of God, etc. Analyzes the effort of continuing changes in program plans and funding.
- Reviews, edits, and consolidates budget estimate from numerous organizations (from 15 or 20 in small states to over 100 in large states) into a consolidated budget request. Prepares or edits narrative justifications for projected funding needs and assures that data as requested is formally and accurately documented in a variety of unrelated forms, schedules, and reports. Prepares such budgets as .travel and training requirements, incentive and award obligations, personnel requirements, special program funding, and others. Analyzes and forecasts need of other agencies, state requirements and public demands for goods and services and changes in the nature, type and costs of goods provided.
- Plans for the distribution of transfer payments to other agencies, states and local governments, schools, etc. Instructs fund managers in the preparation of budget requests.
- Monitors the execution of the budget with many different types of funding such as allotment from many different appropriations, transfers of funds from the Army and Air components, reimbursements for services performed for both State and Federal. Identifies and analyzes trends in the receipt, obligation or expenditure of funds to assure that objectives of the annual financial plan are being met and that funds are available and being properly and effectively used to support program objectives.
- Develops recommendations for budgetary adjustments to support unanticipated changes in program operations and/or funding such as cancellation of training, special incentive requests, natural disasters, changes in organizational force structure, etc. Prepares and documents requests for decreases or increases in funds which require approval of budget or program officials at higher echelons (e.g., supplemental appropriations, allotments, reprogramming, deferrals, and recessions of funds).
- Reviews and approves, disapproves, or modifies requests for distribution of funding allotments submitted by MSCs and Directorates within the state.
- Provides advice on all aspects of the interpretation and application of agency guidelines for the budget execution process to program officials within the organization.
Education
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE:
Ph.D. or equivalent doctoral degree
or
3 full years of progressively higher level graduate education leading to such a degree
or
LL.M., if related
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
**This position may be authorized a recruitment or relocation incentive for up to 25%. All incentives must be approved prior to the employee in processing.**
1. Reviews state Military Technician (Miltech) voucher allocations by Sub Activity Groups (SAGs) based on the National Guard Bureau (NGB)'s Program Guidance Memorandum to develop an annual obligation plan. Communicates with NGB staff on future projections and unfunded requirements. Uses a variety of fiscal systems that integrate with NGB and the state USPFO to properly account for personnel, travel costs, salaries, and incentives. Performs budget analysis of actual expenditures compared to planned utilization of annual budget and/or allotment authority, evaluates fund availability to achieve balance of approved objectives and determines where reprogramming actions may be necessary. Prepares recurring reports and/or briefing materials for the Human Resources Officer (HR Officer) identifying trends and patterns, recommended ways to improve utilization of funds, and suggested alternative funding approaches to include personnel execution against the voucher and total funded. Evaluates the effect of cost and programmatic changes on the budget execution process. Adjusts fund allocations as required. Verifies, enters, and adjusts budgetary data in a variety of forms, schedules, and reports. Manages costs of projected Permanent Change of Station (PCS) moves and conducts reviews of prior PCS obligations. Provides analytical guidance and assists in the preparation of written narratives for year-end close out to ensure proper, legal, and full utilization of funds. (30%)
2. Continually analyzes and evaluates changes and gaps in program plans and funding for all assigned programs. Prepares statistical reports for leadership, noting variances and assisting in determining cause and effect. Monitors funding levels by SAGs and requests funding moves based on funds execution by pay period. Works with Directors on execution plans for institutional training courses, professional training seminars, travel funds and loads funds as required, preparing written reports for the HR Officer on any changes. Collaborates with HR specialists in the areas of impacted budget such as Benefits-awards, Special Salary Requests and newly approved Tables, Recruit/Place/Comp-Relocate/Retention/Recruitment (3R Incentives) and PCS for federal employees, Human Resource Development (HRD)-training, and Active Guard Reserve (AGR)-PCS for military Reviews expenditure of assigned appropriations, re-imbursement allocations and transfer of funds. Reviews funding documents for assigned appropriations. Allocates appropriated funds to individual activities/functional areas based on an analysis of activity budget estimates, historical expenditures, quarterly projections, and approved funding. Reviews, edits, and consolidates annual and multi-year budget estimates for assigned organizations and programs into a consolidated budget request. Works with the HR Officer and The Adjutant General (TAG) for management of monetary award program. Prepares or edits narrative justification and projected funding needs and assures data in request is formally and accurately documented in a wide variety of forms, schedules, and reports. Ensures civilian employees are appropriately assigned to the correct funding source, when necessary, processes the appropriate personnel actions within the automated personnel system to realign the civilian employees. (30%)
3. Prepares budget related reports, written correspondence, and other documentation. Drafts or prepares a variety of documents to include newsletter items, responses to routine inquiries, reports, letters, and other related documents. Uses software such as word processing, spreadsheets, program language, plotting software, data analytical programs, etc., to facilitate work. (25%)
4. Provides financial advice, interpretation, and guidance on a variety of budget related matters, to include types of funding available, budgetary changes to include allotment and distribution, and year-end closeout procedures. Participates in program budget advisory committee (PBAC) meetings through coordination with USPFO. (15%)
Performs other duties as assigned.
Requirements
Conditions of employment
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
- Must be able to obtain and maintain the appropriate security clearance of the position.
- May occasionally be required to work other than normal duty hours; overtime may be required.
EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.
GENERAL EXPERIENCE: Experience, education, or training involving skills in applying problem solving techniques; and skills in communicating effectively both orally and in writing. Ability to plan and organize work. Competencies in analysis, research, writing, and judgment typically gained through college education or progressively responsible experiences. Ability to follow established methods and procedures; use practical knowledge of the operations, procedures, and policies of specific program areas or functional assignment.
SPECIALIZED EXPERIENCE: 1-year specialized experience, education, or training equivalent to at least the next lower grade level. Must have experience, education, or training of finance budget competencies that provided knowledge of financial principles and procedures. Candidate must have an excellent understanding of the basic principles and concepts of the National Guard financial budget business program requirements. A candidate must have experiences and training that demonstrates the abilities to follow directions, to read, retain, and understand a variety of instructions, regulations, policies, and procedures.
SKILL AND KNOWLEDGE REQUIRED:
- Has intensive knowledge of the budgetary policies; potential goals, objectives, regulations, and guidelines of the budgeting program for the Army Guard. The sources of funding include direct annual appropriation and allotments from the National Guard Bureau, transfer of funds from other organizations for services rendered such as the use of training sites for training of troops by guard units from other states, the active army, marines, air force, etc. Reimbursement from the state for services performed such as such as the "reset program", riot control, fighting floods, fires, acts of God, etc. Analyzes the effort of continuing changes in program plans and funding.
- Reviews, edits, and consolidates budget estimate from numerous organizations (from 15 or 20 in small states to over 100 in large states) into a consolidated budget request. Prepares or edits narrative justifications for projected funding needs and assures that data as requested is formally and accurately documented in a variety of unrelated forms, schedules, and reports. Prepares such budgets as .travel and training requirements, incentive and award obligations, personnel requirements, special program funding, and others. Analyzes and forecasts need of other agencies, state requirements and public demands for goods and services and changes in the nature, type and costs of goods provided.
- Plans for the distribution of transfer payments to other agencies, states and local governments, schools, etc. Instructs fund managers in the preparation of budget requests.
- Monitors the execution of the budget with many different types of funding such as allotment from many different appropriations, transfers of funds from the Army and Air components, reimbursements for services performed for both State and Federal. Identifies and analyzes trends in the receipt, obligation or expenditure of funds to assure that objectives of the annual financial plan are being met and that funds are available and being properly and effectively used to support program objectives.
- Develops recommendations for budgetary adjustments to support unanticipated changes in program operations and/or funding such as cancellation of training, special incentive requests, natural disasters, changes in organizational force structure, etc. Prepares and documents requests for decreases or increases in funds which require approval of budget or program officials at higher echelons (e.g., supplemental appropriations, allotments, reprogramming, deferrals, and recessions of funds).
- Reviews and approves, disapproves, or modifies requests for distribution of funding allotments submitted by MSCs and Directorates within the state.
- Provides advice on all aspects of the interpretation and application of agency guidelines for the budget execution process to program officials within the organization.
Education
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE:
Ph.D. or equivalent doctoral degree
or
3 full years of progressively higher level graduate education leading to such a degree
or
LL.M., if related
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
**This position may be authorized a recruitment or relocation incentive for up to 25%. All incentives must be approved prior to the employee in processing.**
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