Senior Administrative Assistant (5740)

Job Brief
Administrative Assistant

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly capable Senior Administrative Assistant located in Arlington, Virginia.

The successful candidate will have a solid background in legal operations, program management, and administrative support, to support and enhance the execution of key operational and legal functions. The Senior Administrative Assistant will perform a wide range of administrative, office and professional support activities.

Position Responsibilities:

• Independently conduct comprehensive research and analysis in support of rule development, budget planning, acquisition planning, resource allocation, and workforce planning.
  
• Conducts in-depth and complex analysis of a wide variety of sources, studies and/or audits as established/planned in the program requirements.
  
• Conducts trend analysis and reporting providing well-reasoned recommendations to management.
  
• Participate in establishing and defining program plan requirements and performance measures.
  
• Coordinates interdepartmental development of program plans and interfaces with other sections and offices.
  
• Evaluates, monitors, and reports performance against plans to ensure guidelines meet appropriate procedures and policies.
  
• Reports, analyzes, and interprets financial and operating data.
  
• Final Case Review, Routing, and File Maintenance.
  
• Prepare drafts, review final drafts for formatting or grammatical errors and for signature.
  
• Route and track all documents sent through the executive offices, monitor and follow up on all delays, route documents to the federal register for publication.
  
• Prepare signed documents for electronic and physical service.
  
• Open, prepare, and close paper and electronic files.
  
• Maintain excel sheet docket tracking cases (with summaries), assignments, and deadlines.
  
• Prepare quarterly and annual reports for office.
  
• Calculate and track office efficiency
  
• Project future caseloads and monitor case number trends.
  
• Assist with Human Resource (HR) related matters to include but not limited to:
  
  
  • Prepare and revise position descriptions to ensure all are up to date.
    
  • Liaise with internal components regarding agency table of organization.
    
  • Assist with any permissible HR responsibilities
    
  • Assist with maintaining HR related records and files.
    
  • Assist with permissible budget related responsibilities.
    
  • Assist supervisor with preparing materials and agenda for all-hands meetings.
    
  • Assist supervisor with preparing briefing materials and training materials for new executives and other employees.
    
  • Maintain sections library of documents and publications.
    
  • Monitor appellate activity involving the section.
    
  • Performs other duties as assigned.
    

Position Requirements:

• Minimum of a bachelor's degree or equivalent.
• Must have 5 years of relevant experience.
• Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.
• Preferred, legal knowledge or experience in a legal department.

Skills:

• Experience with Microsoft Teams and SharePoint management and computer software programs.
  
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Possess knowledge of applying analytic methodologies and principles to address program needs.
• Experience utilizing open-source databases to conduct checks, verify information, and support research activities and program decisions.

Security Requirements:

Security Clearance Level:Public Trust

• Background Check.
• Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
• Must be a US Citizen with the ability to obtain a US Government security clearance.
• Successful Pass of Ocean Bay, LLC. Background Investigation Drug Screening and Credit Check.

Position Location: Arlington, VA

Anticipated Salary Range: $67,000.00 - $72,000.00

Apply online: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=46&rid=5740

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.