Executive Administrative Assistant

Overview

Seeking an Executive Administrative Assistant to support U.S. Space Force operations in Albuquerque, NM. Responsibilities include scheduling, tracking personnel actions and taskers, coordinating travel, and supporting daily office operations. Requires 1-2 years of experience, strong organizational and communication skills, and proficiency in Microsoft Office. Must be a U.S. citizen and able to obtain a Secret security clearance.

Responsibilities

• The applicant will provide direct customer support to the United States Space Force (USSF) Space Systems Command System Delta 89 Innovation and Prototyping Acquisition Delta (SSC/SYD 89 SD) Office.
• Specific duties will include
  • Tracking of personnel records and rosters
  • Statusing of personnel appraisals/awards and manpower/staffing plans
  • Tracking internal/external taskers and schedules to closure
  • Set up/scheduling of conference rooms
  • Maintaining appointment calendars
  • Operating audio/video equipment for video teleconferencing
  • Tracking personnel and program schedules
  • Tracking personnel travel using the Defense Travel System (DTS)
  • Facilitating entry process, account set up and equipment issue for employees
  • Ordering supplies
  • Pick up/delivery of mail
  • Fielding/supporting daily inquiries/requests from military, civilian and contractor staff.

Skills Required

• The applicant must have working experience in the Microsoft Office Suite of software, i.e., Word, PowerPoint, Excel, Outlook and Teams.
• The applicant must possess strong oral and written communication skills, a reputation for meeting deadlines, is proactive, has excellent organization skills, and the ability to multi-task and work well with both internal and external parties in a dynamic, active professional environment.
• Experience in high-tempo administrative environment a plus.
• Bachelor's Degree is desired.
• Applicants must be able to obtain a Secret level Security Clearance.
• U.S. citizenship required.
• The position requires 1-2 years of combined industry and/or federal government experience.
• Bachelor's degree in the following: Management, Business, Economics, Finance, Accounting, Mathematics, Science, Technology, Engineering, or Statistics. Can tradeoff education based on relevant experience.

Education

High school diploma required.