Administrative Assistant - Senior

Provides administrative support to Directorate leadership within the Defense POW/MIA Accounting Agency (DPAA).

Responsibilities

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Provides administrative support to ensure efficient operation of Plans and Policy branch.
• Independently manage office schedules and calendars to administratively support responsive planning, coordination, execution, and completion of business rhythms, corporate requirements, and events (i.e., meetings, conferences, travel, etc.)
• Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements (this will require executing a broad range of admin responsibilities with some tasks occurring routinely and on an "ad hoc" basis per real-time needs of the office).
• Prepare special or one-time reports, summaries, or replies to inquiries selecting relevant information from various sources such as reports, documents, correspondence, other offices, etc., under general directives with minimum assistance and guidance.
• Create documentation (e.g., read-ahead, staffing, taskers, continuity, standard operating procedures) for leadership planning and to support execution of leadership responsibilities and office administrative business rhythms.
• Support office discussions regarding the organization's administrative business paces and contribute recommendations as necessary.
• Specifically advise office leadership and management on the administrative implications of additions, deletions, or changes to the organization's varied function.
• Support the office with the development of guidance, procedures, and policies relative to its administrative activities. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.
• Assist subordinate administrative assistants on new procedures; request information needed from the subordinate offices for a periodic or special conference, reports, inquiries, etc.
• Independently apply mature and objective judgment to determine the best approach and course of action for routine and non-routine administrative situations.
• Accurately interpret adapting guidelines, policies, precedents, and practices that are not always wholly applicable to a changing situation.

Qualifications

Education and Experience: This position requires a bachelor's degree or five years of experience supporting government clients.

Clearance: This position requires a TS/SCI security clearance. Must be a U.S. citizen.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.