AFSO Administrative Assistant

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Position Location

This position will be located onsite in Chesapeake, Virginia.

Job Overview

The AFSO Administrative Assistant will support all assigned personnel security activities. The AFSO Administrative Assistant maintains a close and highly responsive relationship to the day to day personnel security activities, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the organization and contract. Utilizes good judgment and initiative to determine the approach or action to take in non-routine situations.

Responsibilities

Essential Job Duties:

• Performs audits on Security folders, documents and processes.
• Facilitates the requests and submits the Common Access Card requests for Government approval. Maintains records/database for Common Access Cards (CAC).
• Educates and coordinates foreign travel. Processes foreign travel briefings/debriefings and tracking of dates/destinations.
• Prepares, submits and coordinates processing of the visitor control documents and maintains VR documents, logs and Access Facilities Lists within timeframe designated by the company and customer.
• Process and protect personally identifiable information (PII) and other sensitive, personal information with regard to reporting responsibilities in a professional manner.
• Anticipate and prepare materials for security related activities.
• Advise administrative and management personnel on new procedures; request information needed from the other offices and adjust priorities to accommodate workload needs.
• Reports all Security violations or concerns to the AFSO.
• Performs administrative work organizing, scheduling, coordinating, monitoring and implementing security activities.
• Performing other duties as assigned.

Key Responsibilities:

• Ability to work harmoniously with the AFSO on developing a sound security program, which may include developing spreadsheets, reports, presentations and correspondence related to security.
• Ability to have a high level of confidentiality with regard to all transactions, functions and activities.
• Ability to be a problem solver who thinks logically and seeks assistance as needed.
• Customer Service oriented and responsive to internal and external customer needs and requests.
• Excellent interpersonal, written, verbal, and presentation skills.
• Demonstrates strong attention to detail

Job Requirements

Mandatory:

• Must be a U.S. Citizen.
• A minimum of 2 years of secretarial/administrative experience.
• Possess, or complete within 90 days of hire, DCSA Certifications.
• Current Interim or Final Top Secret Clearance or the ability to obtain and maintain a Top Secret Clearance.
• Proficiency using Microsoft Office Programs including Word, Excel, and Outlook.

Working Conditions:

• Work is performed primarily in an office setting.
• The noise level in the work environment is usually moderately quiet.
• Communicate with people daily by telephone, e-mail, and in person. Work as part of a team.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.