Administrative Manager / Program Administrator

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Position Location

This position will be located onsite in Charleston, South Carolina.

Job Overview

• The Administrative Manager provides high-level administrative and operational support to the Project Manager and contract leadership team for a federal government contract.
• This position is responsible for coordinating administrative functions, supporting contract documentation and reporting requirements, managing office operations, and ensuring efficient communication between program leadership, employees, and government stakeholders
• The Administrative Manager serves as the central coordination point for program administrative activities and ensures that administrative processes are organized, compliant, and aligned with contract requirements.
• This is an exempt position requiring the ability to work independently, manage competing priorities, and maintain strict confidentiality while supporting leadership in a dynamic government contract environment.

Responsibilities

Essential Duties & Job Functions:

• Provide direct administrative support to the Project Manager and program leadership team.
• Coordinate day-to-day administrative operations in support of contract activities.
• Maintain organized program documentation, records, and contract files.
• Assist in preparing reports, presentations, and correspondence for leadership and government stakeholders.
• Coordinate scheduling for meetings, project reviews, and leadership briefings.
• Track administrative deliverables, deadlines, and reporting requirements.
• Support onboarding coordination for new employees in collaboration with Human Resources.
• Assist with maintaining personnel records and administrative documentation.
• Monitor and manage office administrative processes to ensure efficiency and consistency.
• Maintain and distribute program communications and administrative updates.
• Coordinate travel arrangements and documentation for program personnel as required.
• Assist with preparation and tracking of contract deliverables and administrative submissions.
• Support timekeeping verification and administrative tracking related to workforce management.
• Maintain inventory of office supplies and coordinate procurement as needed.
• Serve as liaison between employees, program leadership, and corporate departments such as HR, Finance, and Contracts.

Accountable For:

We expect the employee to keep managers and supervisors appraised of their progress, maintain ability to work well with others, adhere to contract requirements, and comply with company policies and procedures.

Job Requirements

Mandatory

• Must be a US Citizen.
• Must have a Secret Clearance or higher.
• Bachelor's degree in Business Administration, Management, or related field, or equivalent experience.
• Minimum five (5) years of administrative or program support experience, preferably supporting government contracts.
• Strong organizational and time-management skills with ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated ability to work independently while supporting multiple stakeholders.
• Must be able to successfully pass a pre-employment background and drug test.

Preferred:

• Prior experience supporting federal government contracts.
• Experience supporting Program Managers or Project Managers in a contract environment.
• Familiarity with contract reporting, deliverables tracking, or program administration.
• Experience coordinating onboarding or workforce administrative activities.
• Knowledge of government contracting administrative processes.

Working Conditions:

• Work is primarily performed in an office environment. Duties may require prolonged periods of sitting, working at a computer, and communicating with team members.
• The ability to occasionally lift up to 20 pounds of office materials may be required.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.