Administrative Assistant/ Executive Command Staff Support (5601)

Emerald Isle, a subsidiary of Three Saints Bay, LLC, is an IT Support Services company providing support to government and commercial entities. Emerald Isle is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Emerald Isle is seeking an Administrative Assistant/ Executive Command Staff Support to support our government client in Gulfport, MS.

This position will provide a variety of support services essential to the efficient accomplishment of the work of NCTC N1 Administration and Executive Command Staff. Position performs office automation work, including word processing and a variety of clerical functions in support of the organization's mission and functions. This position requires access to Privacy Act, PII, and/or PHI data in the course of their daily duties.

Position Responsibilities:

• Types a variety of Navy correspondence, directives, instructions, reports and forms utilizing a computer.
  
• Serializes incoming/outgoing correspondence/scans documents, as necessary.
  
• Creates spreadsheets and databases considering multiple uses of data.
  
• Maintains hard copy/electronic record files which represent the transactions of the organization programs and projects. Consolidates electronic files for easy retrieval.
  
• Maintains office supply inventory, determine needs and orders office supplies.
  
• Initiates/prepares requests for supplies, services and printing.
  
• Prepares military and civilian awards, as necessary.
  
• Assist with command accountability as necessary using required programs.
  
• Assists Army Staff in preparing graduation awards.
  
• Type enlisted officer Fitness Reports and enlisted Evaluations in accordance with local and higher authority directives. Maintains database and files as required.
  
• Receives incoming calls and visitors for CO/XO/CMDCM, determines the nature of their business and directs them to appropriate offices or answers routine questions/resolves minor inquiries.
  
• Prepares CO/XO and Executive Staff-generated correspondence.
  
• Manages correspondence flow through the CO/XO offices, routing items to the proper location.
  
• Maintains CO/XO/CMDCM schedules, making appointments, including travel arrangements, when necessary.
  
• Maintains Command Calendar and schedules for Auditorium/Conference Room.
  
• Prepares the Plan of the Month (POM) for distribution at the beginning of each month.
  
• Maintain logs for Commanding Officer evaluation and fitness reports.
  
• Maintain logs for Commanding Officer command coins.
  
• Knowledge of Navy's correspondence rules (SECNAV M-5216.5) to type a variety of materials; Forms Management Manual (SECNAV M-5213. l); Standard Subject Identification Codes (SECNAV M-5210.2); Navy Directives Issuance System (OPNA VINST 5215.17).
  
• Knowledge of grammar, spelling, punctuation and capitalization rules to type a variety of materials and of the filing systems used by the organization, including subject files, cross-reference files, classification guides, and indexes.
  

Position Requirements:

• Must be a U.S. Citizen
  
• Active Secret Clearance is required.
  
• Bachelors Degree is preferred.
  
• 5 years of Administrative experience
  

To Apply:

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.