PERSONNEL ASSISTANT (Employment) II - Charleston, SC

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Job Overview

The Personnel Assistant (Employment) II provides manpower management and personnel support services to the NIWC Atlantic Manpower Management Office. This position serves as a clerical expert responsible for independently processing complex personnel and manpower-related actions, with a primary focus on Billet Identification Number (BIN) management and system reconciliation across multiple manpower IT systems.

The role requires extensive knowledge of personnel processes, data accuracy standards, and federal manpower reporting systems, as well as the ability to meet strict performance timelines in a high-visibility government environment.

Responsibilities

Manpower Management Support

• Process Billet Identification Numbers (BINs) within the Total Force Manpower Management System (TFMMS) or like system.
• Reconcile BIN data across TFMMS, TWMS, Defense Civilian Personnel Data Reports, and related systems to ensure accuracy and data integrity.
• Submit manpower change requests daily in accordance with contract performance standards.
• Assign BINs within 24 hours, but no later than 48 hours, upon receipt of action from the personnel action tracker tool.
• Conduct daily reconciliation and adjudication of BIN discrepancies.
• Support timely completion of manpower-related data calls within required suspense timelines.
• Provide administrative and manpower support for Mass Realignment and Mass Reorganization efforts.

Personnel and Administrative Support

• Independently process complex personnel actions including temporary employment, rehires, dismissals, and related employment actions.
• Assist with pre-employment requirements such as drug screening coordination and new hire orientation support, as applicable.
• Respond to routine policy and procedural inquiries related to employment and manpower matters.
• Compile, evaluate, and consolidate data from multiple sources under short deadlines.
• Generate reports related to employment statistics, turnover, and other workforce metrics.
• Provide guidance to lower-level Personnel Assistants when required.
• Maintain accurate records and ensure compliance with applicable regulations and internal procedures.

Performance Standards

The Personnel Assistant (Employment) II shall meet the following performance metrics:

• Assign BINs within 24 hours (not to exceed 48 hours) of receipt.
• Process BINs and submit manpower change requests daily.
• Conduct daily reconciliation of BIN data and resolve discrepancies promptly.
• Ensure all manpower data calls are completed accurately and within required timeframes.

Knowledge, Skills, and Abilities

• Extensive knowledge of personnel processing procedures and federal manpower systems.
• Experience working in TFMMS, TWMS, and related personnel or manpower management systems preferred.
• Ability to independently process complex personnel actions with minimal supervision.
• Strong analytical skills to reconcile data across multiple systems.
• Ability to evaluate and consolidate information from various sources under tight deadlines.
• Proficiency in multiple office software applications (e.g., Microsoft Office Suite).
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.

Job Requirements

Mandatory

• High school diploma or equivalent Government Equivalency Diploma (GED).
• Minimum of three (3) years of experience in a clerical or HR administrative position, with experience in complex personnel processes.
• Demonstrated ability to work effectively in Microsoft Excel, Outlook, PowerPoint and Word.
• Excellent telephone etiquette, verbal and written communication skills.
• Ability to positively interact and develop rapport with employees, management, vendors or customers in a professional and courteous manner in diversified situations.
• Mature judgment and ability to work with minimal supervision.
• U.S. Citizenship.
• Secret clearance eligibility and access required.
• Ability to pass a pre-hire background and drug screen.
• Valid driver's license with an acceptable driving record.
• Ability to lift up to 50 pounds on occasion.

Preferred

• Professional training or certification in Human Resource Management.
• Experience in Microsoft SharePoint.