Office Manager

Office Manager

The team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster Colorado, this incredible team is looking for a skilled and experienced Office Manager to support a growing list of projects and missions. Advanced Space is a rapidly growing, privately held business that operates with core values that reinforce we are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity.

The Office Manager oversees the daily operations of our two-building Westminster aerospace campus, ensuring a secure, efficient, and well-supported workplace for all team members. This role manages office logistics, facilities coordination, and vendor relationships while supervising the Office Assistant who handles front-desk and administrative tasks. The Office Manager plays a key role in maintaining a professional environment, supporting team member productivity, and upholding the operational standards required in a fast-paced aerospace setting.

This position is open to U.S. Persons only (U.S. citizens, or lawful permanent residents), as required by applicable laws and regulations.

We do not provide visa sponsorship or support work authorization for this role. Candidates must be authorized to work in the U.S. without the need for current or future sponsorship.

Responsibilities:

• Oversee day-to-day office operations across two buildings, ensuring a safe, efficient, and well-organized work environment.
• Supervise and support the Office Assistant, including workload management, training, and performance feedback.
• Manage vendor relationships, including facilities services, maintenance providers, office supply vendors, and security partners.
• Coordinate office maintenance, repairs, and building access in partnership with property management.
• Develop and maintain office policies, procedures, and workflows to support operational efficiency.
• Oversee procurement and inventory of office supplies, equipment, and facility-related materials.
• Manage team member travel logistics at a high level, ensuring consistency with company policies (Office Assistant executes bookings).
• Support onboarding logistics for new hires, including workspace setup, access badges, and orientation coordination.
• Ensure compliance with company security protocols, visitor management procedures, and facility access controls.
• Serve as the primary point of contact for internal teams regarding office operations, facilities issues, and administrative support needs.
• Planning, monitoring, and controlling office expenditures to ensure financial efficiency including creating annual budgets, approving vendor invoices, office supply purchases, tracking expenses against projections, and preparing financial reports for senior management.

Secondary Responsibilities:

• Assist with planning and executing company events, meetings, and team member engagement activities.
• Coordinate workspace assignments, seating charts, and office moves.
• Support expense management processes, including reviewing and approving office-related expenses.
• Maintain records related to facilities, vendor contracts, and office equipment.
• Partner with Chief Strategic Security Officer & Team Member Success on safety initiatives, emergency preparedness, and ergonomic assessments.
• Provide backup coverage for front-desk duties when the Office Assistant is unavailable.
• Assist leadership with special projects related to operations, facilities, or organizational improvements.

Required Skills & Qualifications:

Technical & Operational Skills:

• Strong understanding of office operations, facilities coordination, and vendor management.
• Proficiency with Microsoft Office Suite and common office-management software/tools.
• Familiarity with travel booking systems and expense-reporting platforms.
• Ability to manage budgets, track expenses, and negotiate vendor contracts.

Leadership & Interpersonal Skills

• Effective supervisory skills with the ability to coach, delegate, and support administrative staff.
• Excellent communication skills, both written and verbal.
• Strong customer-service orientation with a professional, approachable demeanor.
• Ability to build relationships across departments and work collaboratively.

Organizational & Problem-Solving Skills

• Exceptional attention to detail and ability to manage multiple priorities.
• Strong problem-solving and decision-making abilities.
• Ability to anticipate operational needs and proactively address issues.
• High level of discretion and ability to handle confidential information.

Eligibility Requirements:

• Ability to work in the Westminster, CO office 5 days/week during core business hours.
• Applicants must be a US Person (citizen or Green Card Holder/permanent resident, or protected individual)

Education & Experience

Required:

• High school diploma or equivalent.
• 4+ years of experience in office management, facilities coordination, or administrative operations.
• Experience supervising administrative staff.

Preferred:

• Associate or bachelor's degree in business administration, operations, or a related field.
• Experience in aerospace, manufacturing, engineering, or other regulated/technical environments.

Eligibility Requirements

• Must be a US Person. No security clearance is required, but is preferred

Compensation and Benefits:

• Base Salary Range - $53,072 - $63,072 based on role and experience
• Signing bonus
• Quarterly performance bonuses
• Company provided health insurance and 401K plan upon eligibility
• Unlimited vacation time and extensive flexibility
• Relocation Assistance

About the company:

Advanced Space exists to enable the sustainable exploration, development, and settlement of space through software and services that leverage unique subject matter expertise. The company is actively supporting mission and cutting-edge capabilities spanning commercial, civil, and national security customers. Our core business is focused on three areas: (1) mission enabling services, (2) technology solutions and (3) mission solutions. Through its mission enabling services, Advanced Space provides mission and flight optimization, mission design, mission systems engineering. With its technology solutions Advanced Space provides its customers with trusted AI/ML/autonomy expertise, flight-demonstrated applications, and analysis at scale. Advanced Space offers Mission Solutions with unique turn-key missions, data and capabilities purchases and demonstrated cislunar and Martian success. Advanced Space is mission focused as the owner and operator of CAPSTONE™ for NASA and Prime contractor for Oracle for AFRL.

These competencies are leveraged by a dynamic, flexible, and agile team with cross domain knowledge. We have a small but growing team that works collaboratively across projects. We provide flexibility, and an opportunity for passionate employees to contribute directly to meaningful projects. Trusted to take on the challenge, the team at Advanced Space is Delivering Innovation to Orbit™ to the Moon, Mars, and beyond.

Advanced Space, LLC recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.