Administrative Assistant (5469)

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Administrative Assistant, located in Arlington, Virginia.

The Administrative Assistant will perform a wide range of administrative and office support activities for the department and/or managers/supervisors to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling, writing/editing correspondence, emailing, handling visitors, routing callers, record keeping, and answering questions and requests.

Position Responsibilities:

• Uses greater judgment and initiative to determine the approach or action to take in non-routine situation's, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.
  
• Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval.
  
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
  
• Read publications, regulations, and directives and act or refer to those that are important to the supervisor and staff.
  
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.
  
• Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc., and shift clerical staff to accommodate workload needs.
  
• Receive and direct visitors and clients.
  
• Answer, screen and transfer inbound phone calls.
  
• Handle requests for information and data; resolve administrative problems and inquiries
  
• Prepare and modify documents including correspondence, reports, draft memos, cables and emails.
  
• Schedule and coordinate meetings/appointments for managers or supervisors; inform manager/supervisor about cancelations or new meetings.
  
• Record, compile, transcribe and distribute minutes of meetings.
  
• Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
  
• Maintain office supply inventories
  
• Coordinate maintenance of office equipment.
  
• Coordinate employee moves or in-bound workstation set-ups.
  
• Prepare statistical reports and manage spreadsheets.
  
• Coordinate travel arrangements; prepare itineraries; input travel authorizations into financial system, and process travel vouchers and records.
  
• Relay directives, instructions and assignments to executives.
  
• Maintain hard copy and electronic filing system.
  
• Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies found in reports.
  
• Perform routine Audits of Databases and files.
  
• Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
  
• Perform other related and/or administrative duties as assigned.
  

Position Requirements:

• High School diploma or equivalent.
• Minimum of 3 years of relevant work experience.
• Able to work as part of a team or independently with minimal direction.
• Strong oral, written and interpersonal skills; excellent proofreading skills.
• Ability to multi-task; detail oriented; be observant and anticipate operational needs
• Good problem solver and able to handle difficult situations.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Ability to be flexible and adaptable in a variety of situations.

Skills:

• Experience with Microsoft Teams and SharePoint management and computer software programs.
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Possess knowledge of applying analytic methodologies and principles to address program needs.

Security Requirements:

Security Clearance Level:Public Trust

• Background Check
• Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
• Must be a US Citizen with the ability to obtain a US Government security clearance.
• Successful Pass of Ocean Bay, LLC. Background Investigation Drug Screening and Credit Check.

Position Location: Arlington, Virginia

Hourly Rate: $26.61/Hourly and $4.93/Health and Welfare

Apply online: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=46&rid=5469

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.