Administrative Assistant (Independent Contractor)

Administrative Assistant (Independent Contractor - On-Site)
Location: Fredericksburg, VA
Schedule: Monday-Friday | 8:30 AM - 5:00 PM
Classification: 1099 Independent Contractor

Position Overview
The Administrative Assistant provides on-site administrative and front-office support to ensure the smooth day-to-day operations of our training facility. This role serves as a key point of contact for students, instructors, staff, and visitors and plays an important role in delivering professional, welcoming experience.

The ideal candidate is organized, dependable, customer-focused, and comfortable managing multiple administrative tasks in a fast-paced educational environment.

Key Responsibilities

• Greet and assist students, clients, and visitors in a friendly and professional manner
• Serve as the front-office point of contact, including answering phones, emails, and managing visitor access
• Assist students by answering questions and supporting course registration
• Schedule appointments, meetings, and training sessions
• Prepare training rooms and meeting spaces as needed
• Sort and distribute mail and manage basic office correspondence
• Maintain organized filing and record-keeping systems
• Provide administrative support to instructors and administrative staff
• Assist with general office tasks such as copying, scanning, and document preparation
• Perform additional administrative duties and special projects as assigned

Required Skills & Abilities

• Excellent written and verbal communication skills
• Strong customer service mindset with a professional, positive attitude
• Ability to follow written and verbal instructions accurately
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities efficiently
• Comfortable interacting with students and providing timely follow-up
• Ability to work independently and exercise sound judgment

Qualifications

• Prior experience in an administrative, office, or customer-facing role preferred
• Proficiency with Microsoft Office (Word, Excel) and Google Drive
• Basic knowledge of professional business correspondence and office procedures
• Strong typing, grammar, spelling, and punctuation skills

Work Environment

• On-site position based in Fredericksburg, VA
• Professional educational and training environment

Additional Information
This position is offered as a 1099 Independent Contractor and requires on-site availability during standard business hours.