Executive Administrative Assistant to the Precision Strike Missi

Description

Do you love to solve unusual and challenging problems?

Are you highly skilled in office administration?

Do you consider yourself a great teammate?

If so, we're looking for someone like you to join our team at APL!

We are seeking an Executive Administrative Assistant to perform office administration for the Precision Strike Mission Area (PSMA) Executive (MAE) and Deputy MAE in the Force Projection Sector (FPS). As a member of our team, you'll contribute to the Sector's success by providing operational services to the Mission Area. We are passionate about our administrative support team and with your help, we will remain a go-to partner for the Sector.

As the Precision Strike Mission Area Executive Assistant you will:

• Serve as the primary administrative support for the Mission Area Executive (MAE), Deputy MAE, and KPO Group staff, as needed.
  
• Develop and maintain a strong understanding of the Mission Area—including its work, capabilities, culture, and unique needs—and recommend initiatives that align with and advance Mission Area and Sector goals.
  
• Lead the development and implementation of processes and tools that improve efficiency and enhance the effectiveness of the PSMA leadership team.
  
• Proactively manage the MAE’s and Deputy MAE’s calendars; track action items and data calls from the Sector and APL Director’s Offices; coordinate domestic and foreign travel (including reservations and expense reimbursements); maintain a senior executive/general officer/flag officer engagement tracker; and manage the flow of people and information through the MA office.
  
• Provide day-to-day leadership and collaboration with PSMA office administrators and administrative assistants to ensure consistent practices and seamless administrative support across the Mission Area.
  
• Deliver administrative support training, onboarding, and mentorship to other administrative staff within the Mission Area.
  
• Provide backup administrative support for other Force Projection Sector Executive Administrators, as needed.
  
• Communicate effectively within the Sector, across the Laboratory, and with external sponsors.
  
• Coordinate sponsor visits by managing logistics and security, preparing agendas, ensuring briefing materials are available, and adhering to official protocols.
  
• Compile, organize, and quality-check information from multiple sources to produce official correspondence, including executive briefings, letters of justification, status reports, nomination and appointment letters, certifications, and Mission Area memoranda.
  
• Facilitate and maintain administrative oversight of various Mission Area functions, such as Group Property Associate responsibilities, food and beverage discretionary spending, and other assigned group roles.
  
• Coordinate with Program staff to provide seamless support for Mission Area activities, including scheduling and organizing program and technical reviews, and—working with PSMA office administrators/administrative assistants—other Mission Area review activities as needed.
  
• Manage agendas for recurring Mission Area meetings by collecting and distributing presentation materials, ensuring availability during meetings, and archiving materials for future reference.
  
• Coordinate Mission Area offsite meetings by managing logistics, developing agendas, supporting execution, capturing action items, and conducting post-event follow-up.
  

Qualifications

You meet our minimum qualifications for the job if you...

• An Associate’s degree, or equivalent level of experience, with a minimum of at least five years of relevant administrative experience.
• Demonstrated advanced proficiency in use of applications including Microsoft Outlook, Word, PowerPoint, and Excel.
• Proven ability to identify and resolve administrative issues independently and collaboratively through the use of internal and external resources.
• Initiative and persistence in pursuing administrative needs, meeting quick turnaround demands, and resolving problems with a sense of urgency and demonstrated capability to anticipate, prioritize and expedite numerous tasks from multiple sources.
• Decorum commensurate with executive level engagement and demonstrated ability to effectively interact with all levels of staff and visitors with discretion and tact, and discretion in handling sensitive personnel and organizational information; The ability to lead informally.
• Demonstrated critical thinking and conflict resolution skills.
• Excellent interpersonal, communication (written and verbal), and organizational skills.
• The ability to obtain an Interim Secret level security clearance by your start date and can ultimately obtain a Top Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Have a Bachelor’s degree in Business, Economics or another related discipline, with at least ten years of administrative experience in DoD program support, including administrative support to Program and Program Area Managers.
• Have a comprehensive knowledge of APL practices and procedures, travel processes, purchasing, budgetary, and security interactions.
• Have a strong understanding of requirements needed to work classified programs.
• Hold an active Top Secret (TS) security clearance.

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities athttp://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contactAccommodations@jhuapl.edu.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$30.15 Hourly

Maximum Rate

$50.25 Hourly