Posted today
Secret
Unspecified
Unspecified
Business - Support
Colchester, VT (On-Site/Office)
Duties
The primary purpose of this position is managing, planning, and coordinating a variety of administrative support services for an installation and/or state operations, to include, but not limited to, communication, correspondence, records management, mail and task management, procurement, budget, protocol, reports, personnel, and special programs.
MAJOR DUTIES:
SUPERVISORY: Plans, organizes, assigns, controls and evaluates the work of personnel. Establishes major project goals, objectives and priorities; keeps informed of progress and major problems; and provides program guidance and direction as required. Identifies requirements and plans for, organizes, and distributes authorized personnel resources. Performs full range of supervisory personnel management functions (i.e., determining work assignments, interviewing and making selections for subordinate positions, evaluating performance of subordinates, approving and regulating leave, resolving employee complaints, maintaining discipline, identifying training needs and obtaining necessary training). Develops performance standards and evaluates work performance using DoD Performance Management and recommends awards and bonuses. Identifies development and training needs of employees and recommends awards and bonuses. Hears and assists in the resolution of employee grievances. Enforces and recommends disciplinary measures. Ensures employee job performance standards are consistent with organizational goals and that standards are fair, measurable and accurately evaluated. Hears and resolves group or individual grievances or complaints. Reviews disciplinary cases and problems involving employees, assuring that prompt corrective measures are taken and that action is taken to prevent recurrence. Ensures subordinate employees' job descriptions are current, valid, and support command mission and objectives. Requests training for employees and ensures both assigned and detailed personnel are prepared and equipped for their assigned duties. Mentors both civilian and military personnel in their career development planning.
2. PROGRAM MANAGEMENT: Plans, programs, coordinates, and directs the administrative functions of the installation and/or state. Provides overall technical and administrative direction to administrative support activities, including mail management/distribution, records management, reprographics, Privacy Act program, Freedom of Information Act (FOIA) program, printing services management, publications management and supply, micrographics, administrative budget, military correspondence, forms management and field printing (multi-function devices).
a. Manages and uses funds allocated for operation of the branch. Supports the Program Objective Memorandum (POM) process by defining funding requirements and the development of sound and defendable program resource requirements. Forecasts funding requirements and identifies required resources to carry out the resulting programs. Serves as a Contracting Officer Representative (COR) for purchase and lease agreements and reviews contracting documents to assist in vendor selection.
3. RECORDS MANAGEMENT: Serves as the organization's principal staff action officer responsible for Activity records management. Supports official records and information management programs and initiatives. Controls, organizes, guides, and trains staff to achieve Activity information resource goals and objectives. Guides others, developing records management objectives and informing staff of related goals, revised policies, new and revised requirements, and guidance to accomplish new tasks. Directs, controls, implements, and executes various higher headquarters directives. Conducts studies, resolves problems, and provides advice and assistance to Activity organizations for both automated and manual record-keeping systems.
a. Implements records management with directorates and units within the installation and/or state. Coordinates with subject matter authorities/experts and records coordinators to ensure process is fully integrated with the organization's records management program. Acts as the Records Manager for the agency's automated archive records management system, with organization-wide responsibility for ensuring the creation and preservation of official mission records throughout the installation and/or state. Reviews and approves agency file plans for installation and/or state, ensuring compliance with and enforcement of National Archives and Records Administration (NARA), Dept. of Defense (DOD), and Dept. of Army (DA) policies and rules governing management information requirements under the Army records management system.
**REFER TO PD FOR FULL LIST OF DUTIES/RESPONSIBILITIES**
Requirements
Conditions of employment
OPEN AREAS OF CONSIDERATION: AREA 1, 2, 3, 4
Area I: Current On-board Title 5 or Title 32 Dual Status Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite or 4-Term ) - Only those current Vermont National Guard employees who are in permanent, indefinite, or term technician status as result of being competitively hired by the Vermont National Guard.
Area II: All current Federal Employees from any agency.
Area III: All current and former members of the VTNG.
Area IV: United States citizens.
* Veterans' Preference Rules are mandated by law and some applicants may receive priority consideration before other applicants without veterans' preference.
Minimum Qualification Requirements: Experience, education or training in administrative, professional, technical, or other work that provided knowledge of support services. Knowledge of administrative methods and procedures used in planning and organizing work, and skill in dealing with others in person-to-person work relationships. Experience working with people from various levels and backgrounds to obtain their cooperation or compliance with procedures, rules, or practices. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: 24 months experience with one year of specialized experience equivalent to at least the next lower level in the normal line of progression that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include:
Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.
Your qualifications will be evaluated on the following knowledge, skills, abilities and other characteristics:
FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligible. One year at the GS-08 level is required to meet the time-in-grade requirements for the GS-10 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
OTHER CONDITIONS OF EMPLOYMENT & NOTES :
-This position is subject to the Lautenberg amendment to the gun control act of 1968 which makes it a felony for anyone who has been convicted of a misdemeanor crime of domestic violence to ship, transport, possess, or receive firearms or ammunition. Civilian personnel of the Department of the Defense are not exempt from this provision. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
-Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
-The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
-Must possess privileged level permissions, to manage official records within system of records platforms (i.e. Army 365 SharePoint Online).
Please be advised:
1. Specialized experience will be used to determine qualifications for the announced position.
2. An applicant's RESUME must provide, in detail, how they meet the specialized experience listed.
3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience.
4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts.
Do not copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.
Education
There are no specific educational requirements for this vacancy.
Additional information
Veterans Preference
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.
The primary purpose of this position is managing, planning, and coordinating a variety of administrative support services for an installation and/or state operations, to include, but not limited to, communication, correspondence, records management, mail and task management, procurement, budget, protocol, reports, personnel, and special programs.
MAJOR DUTIES:
SUPERVISORY: Plans, organizes, assigns, controls and evaluates the work of personnel. Establishes major project goals, objectives and priorities; keeps informed of progress and major problems; and provides program guidance and direction as required. Identifies requirements and plans for, organizes, and distributes authorized personnel resources. Performs full range of supervisory personnel management functions (i.e., determining work assignments, interviewing and making selections for subordinate positions, evaluating performance of subordinates, approving and regulating leave, resolving employee complaints, maintaining discipline, identifying training needs and obtaining necessary training). Develops performance standards and evaluates work performance using DoD Performance Management and recommends awards and bonuses. Identifies development and training needs of employees and recommends awards and bonuses. Hears and assists in the resolution of employee grievances. Enforces and recommends disciplinary measures. Ensures employee job performance standards are consistent with organizational goals and that standards are fair, measurable and accurately evaluated. Hears and resolves group or individual grievances or complaints. Reviews disciplinary cases and problems involving employees, assuring that prompt corrective measures are taken and that action is taken to prevent recurrence. Ensures subordinate employees' job descriptions are current, valid, and support command mission and objectives. Requests training for employees and ensures both assigned and detailed personnel are prepared and equipped for their assigned duties. Mentors both civilian and military personnel in their career development planning.
2. PROGRAM MANAGEMENT: Plans, programs, coordinates, and directs the administrative functions of the installation and/or state. Provides overall technical and administrative direction to administrative support activities, including mail management/distribution, records management, reprographics, Privacy Act program, Freedom of Information Act (FOIA) program, printing services management, publications management and supply, micrographics, administrative budget, military correspondence, forms management and field printing (multi-function devices).
a. Manages and uses funds allocated for operation of the branch. Supports the Program Objective Memorandum (POM) process by defining funding requirements and the development of sound and defendable program resource requirements. Forecasts funding requirements and identifies required resources to carry out the resulting programs. Serves as a Contracting Officer Representative (COR) for purchase and lease agreements and reviews contracting documents to assist in vendor selection.
3. RECORDS MANAGEMENT: Serves as the organization's principal staff action officer responsible for Activity records management. Supports official records and information management programs and initiatives. Controls, organizes, guides, and trains staff to achieve Activity information resource goals and objectives. Guides others, developing records management objectives and informing staff of related goals, revised policies, new and revised requirements, and guidance to accomplish new tasks. Directs, controls, implements, and executes various higher headquarters directives. Conducts studies, resolves problems, and provides advice and assistance to Activity organizations for both automated and manual record-keeping systems.
a. Implements records management with directorates and units within the installation and/or state. Coordinates with subject matter authorities/experts and records coordinators to ensure process is fully integrated with the organization's records management program. Acts as the Records Manager for the agency's automated archive records management system, with organization-wide responsibility for ensuring the creation and preservation of official mission records throughout the installation and/or state. Reviews and approves agency file plans for installation and/or state, ensuring compliance with and enforcement of National Archives and Records Administration (NARA), Dept. of Defense (DOD), and Dept. of Army (DA) policies and rules governing management information requirements under the Army records management system.
**REFER TO PD FOR FULL LIST OF DUTIES/RESPONSIBILITIES**
Requirements
Conditions of employment
- Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
- Males born after 31 December 1959 must be registered for Selective Service.
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
- Must possess and maintain a valid driver's license.
- Must be able to obtain and maintain the appropriate security clearance of the position.
- May occasionally be required to work other than normal duty hours; overtime may be required.
- Selectee will be required to wear the military uniform.
- Must possess privileged level permissions, to manage official records within system of records platforms
- The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory.
- May require travel in military and/or commercial aircraft to perform temporary duty assignments.
- Must be able to obtain and maintain secret security clearance in support of management of official mail, records, and printing/publications. IAW AR 25-51, AR 25-30.
OPEN AREAS OF CONSIDERATION: AREA 1, 2, 3, 4
Area I: Current On-board Title 5 or Title 32 Dual Status Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite or 4-Term ) - Only those current Vermont National Guard employees who are in permanent, indefinite, or term technician status as result of being competitively hired by the Vermont National Guard.
Area II: All current Federal Employees from any agency.
Area III: All current and former members of the VTNG.
Area IV: United States citizens.
* Veterans' Preference Rules are mandated by law and some applicants may receive priority consideration before other applicants without veterans' preference.
Minimum Qualification Requirements: Experience, education or training in administrative, professional, technical, or other work that provided knowledge of support services. Knowledge of administrative methods and procedures used in planning and organizing work, and skill in dealing with others in person-to-person work relationships. Experience working with people from various levels and backgrounds to obtain their cooperation or compliance with procedures, rules, or practices. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: 24 months experience with one year of specialized experience equivalent to at least the next lower level in the normal line of progression that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include:
- Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures.
- Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization.
- Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc.
- Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization.
- Experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc.
Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.
Your qualifications will be evaluated on the following knowledge, skills, abilities and other characteristics:
-
- Knowledge of support service actions to conduct subordinate unit inspections and assistance visits, identify trends, conduct analysis, and develop recommendations to enhance record keeping practices.
- Knowledge of the regulations and policies governing the Army Records Management Program and associated electronic systems.
- Knowledge of the regulations and policies governing Military Postal Activities.
- Skill in using office automation programs and state-of-the-art large production printing hardware and software to produce products for customers.
- Skill in working with customers to use digital tools to create and update forms and regulations in accordance with the ARNG Publications program.
- Ability to provide professional and courteous customer support.
- Ability to analyze complex policies and ensure compliance with federal regulations.
- Ability to work independently with minimal supervision
- Ability to use automated or manual systems for preparing reports and correspondence.
FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligible. One year at the GS-08 level is required to meet the time-in-grade requirements for the GS-10 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
OTHER CONDITIONS OF EMPLOYMENT & NOTES :
-This position is subject to the Lautenberg amendment to the gun control act of 1968 which makes it a felony for anyone who has been convicted of a misdemeanor crime of domestic violence to ship, transport, possess, or receive firearms or ammunition. Civilian personnel of the Department of the Defense are not exempt from this provision. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
-Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
-The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
-Must possess privileged level permissions, to manage official records within system of records platforms (i.e. Army 365 SharePoint Online).
Please be advised:
1. Specialized experience will be used to determine qualifications for the announced position.
2. An applicant's RESUME must provide, in detail, how they meet the specialized experience listed.
3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience.
4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts.
Do not copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.
Education
There are no specific educational requirements for this vacancy.
Additional information
Veterans Preference
- Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click https://www.fedshirevets.gov/job/vetpref/index.aspx.
- - 10-Point Veterans' Preference: You must submit all supporting documentation as specified on the SF-15, "Application for 10-Point Veterans' Preference". You can locate the SF 15 at
- - 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.
- If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation.
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.
group id: DOA
