Posted today
Secret
Unspecified
Unspecified
Management
Augusta, ME (On-Site/Office)
Duties
This position is located in a State Headquarters directorate or division level office. The
purpose of this position is to serve as the analyst and consultant for the management
and administration of programs within the directorate or division. Serves as key
coordination point for all program requirements. This work requires knowledge of
management principles, organizational theory and techniques of analysis. Knowledge of
agency administrative guidance and operating procedures coupled with analytical ability
is required to develop information required by the chief to determine feasibility and
legality of proposed program and operational plans.
This position requires military membership. It is designated for National Guard enlisted
incumbency only. The guidance for "Enlisted Only" was made based on the emphasis
to assist mid-level management in the daily business of program management. While
this position is intended to assist mangers, it is not responsible for establishing policies
or managing resources. The position requires a more narrowly defined focus of a
specific functional area, i.e., personnel, logistics, training, operations, etc.
Incumbent performs duties necessary to accomplish program analyst functions and
provide for customer services in support of programs essential to state Army or Air
National Guard daily readiness missions.
- Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate
or division summaries from reports submitted by Major Subordinate Commands (MSC)*.
Summarizes and interprets significant data collected and relates this data to the
organizations program actions; identifies and analyzes deficiencies in resource
consumption, training, workload and scheduling, and evaluates deviations from
standards, plans, and estimates to determine cause and impact on missions.
- Assists management in interpretation and utilization of reports and information
provided. Develops various visual media to present trends, performance status,
capability and related management information. Aids functional areas in identifying
areas of record documentation and procedures that can be streamlined, combined or
improved and initiates methods to operate under the new or revised system.
Implements management control plans.
- Provides recommendations to subordinate organizations for proper management of
programs. Recommends funding allocations and monitors expenditure to ensure
allocations are being utilized as planned and are not being exceeded. Adjusts
allocations as needed. Report expenditure status to management and National Guard
Bureau (NGB) as required.
- Based on budget guidance received from higher headquarters, develops an annual
budget for programs. Reviews prior and current budgets/funding trends, compiles
funding projections and prepares funding recommendations. Anticipates requirements
for program funds by reviewing execution plans and recommends appropriate action
such as reprogramming funds from one program to another to correct funding shortfalls.
This requires close coordination with major subordinate commands and comptroller
personnel, and an in-depth understanding of the status of the projects and contracts,
their completion status and their significance to ensure that the recommendations made
will allow for the successful completion of management programs. Reviews the status
of program milestones requests payment of funds after it has been determined that the
requirements have been properly satisfied.
- Researches and interprets personnel and training regulations, DA Pam's, Circulars,
and NGB guidance. Works concurrently with management to develop state program
policies and procedures. Provides advice and assistance to management on
accountability and legality of operating programs. As needed, makes MSC assistance
visits to ensure policies and procedures are being adhered to. Conducts training for
proper management and accountability of programs.
- Assists management in preparing guidelines and instructions to MSCs for
development of the yearly State Operating Budget (SOB). Reviews data on program
requirements (e.g. manday requirements, commercial transportation requirements,
temporary employment requirements, etc.) to support and justify each separate program
by appropriation/activity.
- Develops and prepares current year program spreadsheets. Advises management
on timing of obligations and expenditures for Cooperative Agreement service contracts,
equipment acquisitions and other unusual commitments. Verifies that obligations and
expenditures occur on a timely basis IAW current year program and monthly schedule
of obligations and expenditures. Ensures resources are available and are being
properly and effectively expended to support program objectives. Monitors and tracks
obligations and expenditures throughout the execution phase.
Requirements
Conditions of employment
Military Grades: Enlisted
GENERAL EXPERIENCE : Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE : Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management.
Ability to work closely with supervisors/ managers and/or project managers in utilization of resources, resolving problems, and determining funding/resource requirements. Skill in performing budget formulation work involving review and preparation of budget estimates and financial plans. Ability to review and analyze budget requests submitted by organizational activities to ensure their consistency, accuracy, and adherence to instructions. Ability to perform budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of funds.
Education
If you are using Education to qualify for this position,
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
This position is located in a State Headquarters directorate or division level office. The
purpose of this position is to serve as the analyst and consultant for the management
and administration of programs within the directorate or division. Serves as key
coordination point for all program requirements. This work requires knowledge of
management principles, organizational theory and techniques of analysis. Knowledge of
agency administrative guidance and operating procedures coupled with analytical ability
is required to develop information required by the chief to determine feasibility and
legality of proposed program and operational plans.
This position requires military membership. It is designated for National Guard enlisted
incumbency only. The guidance for "Enlisted Only" was made based on the emphasis
to assist mid-level management in the daily business of program management. While
this position is intended to assist mangers, it is not responsible for establishing policies
or managing resources. The position requires a more narrowly defined focus of a
specific functional area, i.e., personnel, logistics, training, operations, etc.
Incumbent performs duties necessary to accomplish program analyst functions and
provide for customer services in support of programs essential to state Army or Air
National Guard daily readiness missions.
- Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate
or division summaries from reports submitted by Major Subordinate Commands (MSC)*.
Summarizes and interprets significant data collected and relates this data to the
organizations program actions; identifies and analyzes deficiencies in resource
consumption, training, workload and scheduling, and evaluates deviations from
standards, plans, and estimates to determine cause and impact on missions.
- Assists management in interpretation and utilization of reports and information
provided. Develops various visual media to present trends, performance status,
capability and related management information. Aids functional areas in identifying
areas of record documentation and procedures that can be streamlined, combined or
improved and initiates methods to operate under the new or revised system.
Implements management control plans.
- Provides recommendations to subordinate organizations for proper management of
programs. Recommends funding allocations and monitors expenditure to ensure
allocations are being utilized as planned and are not being exceeded. Adjusts
allocations as needed. Report expenditure status to management and National Guard
Bureau (NGB) as required.
- Based on budget guidance received from higher headquarters, develops an annual
budget for programs. Reviews prior and current budgets/funding trends, compiles
funding projections and prepares funding recommendations. Anticipates requirements
for program funds by reviewing execution plans and recommends appropriate action
such as reprogramming funds from one program to another to correct funding shortfalls.
This requires close coordination with major subordinate commands and comptroller
personnel, and an in-depth understanding of the status of the projects and contracts,
their completion status and their significance to ensure that the recommendations made
will allow for the successful completion of management programs. Reviews the status
of program milestones requests payment of funds after it has been determined that the
requirements have been properly satisfied.
- Researches and interprets personnel and training regulations, DA Pam's, Circulars,
and NGB guidance. Works concurrently with management to develop state program
policies and procedures. Provides advice and assistance to management on
accountability and legality of operating programs. As needed, makes MSC assistance
visits to ensure policies and procedures are being adhered to. Conducts training for
proper management and accountability of programs.
- Assists management in preparing guidelines and instructions to MSCs for
development of the yearly State Operating Budget (SOB). Reviews data on program
requirements (e.g. manday requirements, commercial transportation requirements,
temporary employment requirements, etc.) to support and justify each separate program
by appropriation/activity.
- Develops and prepares current year program spreadsheets. Advises management
on timing of obligations and expenditures for Cooperative Agreement service contracts,
equipment acquisitions and other unusual commitments. Verifies that obligations and
expenditures occur on a timely basis IAW current year program and monthly schedule
of obligations and expenditures. Ensures resources are available and are being
properly and effectively expended to support program objectives. Monitors and tracks
obligations and expenditures throughout the execution phase.
Requirements
Conditions of employment
- NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
- This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
- Selectee will be required to wear the military uniform.
- Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
- Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
- Males born after 31 December 1959 must be registered for Selective Service.
- Federal employment suitability as determined by a background investigation.
- May be required to successfully complete a trial period.
- Participation in direct deposit is mandatory.
- Must be able to obtain and maintain a secret security clearance.
Military Grades: Enlisted
GENERAL EXPERIENCE : Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE : Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management.
Education
If you are using Education to qualify for this position,
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
Additional information
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ).
group id: DOA
