Finance Administrator

Description

Overview

We are seeking a highly organized and detail-oriented Finance Administrator to support financial operations within the U.S. Intelligence Community. This role is essential to ensuring accurate financial tracking, reporting, documentation, and administrative support for mission-critical programs. The ideal candidate is reliable, proactive, and able to operate effectively within a secure, fast-paced environment.

Key Responsibilities

Financial Administration & Support

• Assist with day-to-day financial documentation, tracking, and administrative support for budget and finance offices.
• Maintain accurate financial records, including funding documents, spreadsheets, logs, invoices, and program files.
• Support the preparation, routing, and review of financial forms such as MIPRs, PBAs, spend plans, and obligation documents.
• Monitor the status of funding actions and ensure required documentation is complete and compliant with IC standards.

Budget & Execution Assistance

• Support budget analysts with data entry, reconciliation, and maintenance of program financial databases.
• Update trackers for obligations, expenditures, burn rates, and contract financial activity.
• Assist in the preparation of financial reports, briefings, and budget summaries for management.

Coordination & Communication

• Coordinate workflows between financial analysts, contracting officers, program managers, and government leadership.
• Track deadlines, action items, and financial deliverables to ensure timely completion.
• Schedule finance-related meetings, maintain shared drives, and manage secure documentation repositories.

Compliance & Records Management

• Ensure financial files, folders, and systems remain organized and audit-ready.
• Adhere to strict IC protocols for document handling across multiple classification levels.
• Support internal audits, reviews, and financial compliance efforts as needed.

Requirements

Required Qualifications

• Active TS/SCI clearance with ability to obtain a polygraph if required.
• 2-4 years of experience in financial administration, budgeting support, or federal program support.
• Strong proficiency in Microsoft Excel and familiarity with financial tracking tools.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple tasks and deadlines while maintaining professionalism and confidentiality.
• Excellent communication skills and the ability to work in a structured, secure environment.

Preferred Qualifications

• Prior federal, DoD, or Intelligence Community financial support experience.
• Familiarity with government financial processes, PPBE cycles, or IC-specific financial tools (preferred but not required).
• Experience working with contract teams or acquisition personnel.
• Training or coursework in finance, accounting, business administration, or related fields.

Benefits

Work Environment

• Position is 100% on-site
• May require occasional surge hours during budget cycles or key financial deadlines.
• Requires strict compliance with government security, finance, and information-handling procedures.

Why Join Us

As a Finance Administrator, you will support essential financial operations that enable critical national security missions. This role offers meaningful work, close collaboration with skilled financial and program professionals, and clear pathways for career development in the federal financial management space.