Administrative Assistant

Description

We are seeking a highly organized, discreet, and proactive Administrative Assistant to support mission-critical operations within the Intelligence Community. The ideal candidate excels in fast-paced, high-security environments, demonstrates outstanding judgment, and is able to manage complex administrative workflows while maintaining strict confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, program managers, and mission teams.
• Manage and coordinate calendars, meetings, secure conference rooms, VTC sessions, and classified/unclassified communications.
• Prepare, edit, and format correspondence, briefings, reports, and documentation in accordance with agency standards.
• Track taskers, actions, and deliverables; ensure deadlines are monitored and met.
• Facilitate visitor access and escort duties in accordance with facility security protocols.
• Handle travel arrangements, vouchers, and logistics for domestic and OCONUS travel (as permitted).
• Maintain and update filing systems and document repositories across multiple classification levels.
• Support onboarding and administrative processing for new personnel (badging, accounts, orientation scheduling).
• Coordinate office supplies, maintenance requests, and workspace readiness.
• Work closely with security, IT, and operations personnel to ensure compliance with all IC policies and procedures.

Requirements

• Active TS/SCI clearance with Polygraph
• 2-5 years of administrative or executive support experience; experience in a federal, defense, or intelligence setting strongly preferred.
• Demonstrated ability to manage multiple priorities with precision and a high degree of confidentiality.
• Strong proficiency with Microsoft Office Suite and common government productivity tools.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team in a secure facility environment.
• Detail-oriented, reliable, and highly professional demeanor.

Preferred Qualifications

• Prior experience supporting the Intelligence Community, DoD, or federal agencies.
• Familiarity with classified document handling, secure communication systems, and access control procedures.
• Experience preparing briefings or documentation for senior government officials.
• Training or certification in office administration, project coordination, or federal administrative procedures.

Work Environment

• Position requires on-site work within a secure facility (SCIF).
• May involve occasional extended hours depending on mission needs.
• Must adhere to all security, compliance, and information-handling protocols.

Benefits

You will be part of a mission-driven organization supporting national security priorities. We offer opportunities for professional growth, collaboration with expert teams, and a chance to contribute meaningfully to work that matters.