HR/AFSO ADMINISTRATIVE ASSISTANT

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Job Overview

Supports departmental operations by performing a blend of clerical and physical tasks such as filing, copying, and updating databases. Responsibilities typically include assisting with various administrative functions, maintaining a wide range of records-financial, security, or otherwise-both manually and electronically, verifying statistical reports for accuracy and completeness, and compiling relevant data. Under the supervision of the Human Resources Manager/AFSO, the individual is responsible for coordinating and processing HR and security-related documentation. This role also involves providing support across numerous Human Resources and Security functions, including workers' compensation, benefits administration and HRIS data entry, researching and analyzing benefit-related issues, handling security incidents and concerns, coordinating foreign travel documentation, and managing security records and databases.

Responsibilities

Human Resources

• Acts as the primary point of contact for benefits administration, handling tasks such as new hire enrollments, claim resolution, reporting changes, and communicating benefits information to employees.
• Provides administrative support to executive staff, including office management duties related to budgeting, personnel records, and payroll.
• Processes documentation related to benefits, compensation, and other HR functions (e.g., Personnel Action Notices [PANs], direct deposit forms, tax withholding changes).
• Maintains and updates records within the Human Resources Information System (HRIS); generates reports on benefits, attrition/vacancies, employment actions, and more.
• Prepares and distributes HR-related communications and correspondence.
• May assist with recruitment activities such as posting job openings and conducting applicant screenings.
• Facilitates New Hire Orientation sessions as needed.
• Coordinates and schedules events, meetings, interviews, orientations, conferences, and other workplace activities.
• Assists in the collection, processing, and maintenance of affirmative action and Equal Employment Opportunity (EEO) data.
• Manages I-9 documentation, including verification and reporting through the E-Verify system.
• Communicates with external agencies and internal staff on HR administrative matters, including unemployment inquiries, workers' compensation claims, drug testing, physicals, employment verifications, benefits subrogation, and other related requests.
• May index, classify, code, enter, update, file and/or retrieve records, charts, reports or documents and perform routine file maintenance by identifying deficiencies, checking for missing information or replacing worn materials as needed as it relates to HR or Security .

Industrial Security

• Assists with Industrial Security responsibilities in coordination with site AFSO and the Corporate Industrial Security Department. These duties included, but are not limited to:
• Serves as a point of contact for Industrial Security-related issues at the project site.
• Prepares and coordinates processing of paperwork for all employees requiring Common Access Cards (CACs) and other clearance badges/paperwork.
• Coordinates with employees for eAPP entry of SF86 and Continuous Vetting (CV) process.
• Maintains all security clearance records and documents (electronic or hard copy) for Chugach cleared employees.
• Provide incident reports and foreign travel reporting according to SEAD 3 reporting guidelines.
• Provides investigation assistance and reports security violations and adverse information reports to the Corporate Industrial Security Department.
• At the behest of Corporate Industrial Security, assist with self-inspections and review of all security processes to ensure compliance.
• Facilitates Industrial Security training, OPSEC (Operations Security), and all other required awareness training for all project site personnel.
• Interfaces and provides support with project site subcontractors, as required.
• Ensures implementation and adherence to all policies, procedures, and practices outlined by the customer, Department of Defense (DoD), and 32 CFR Part 117, NISPOM Rule.
• Assists employees and visitors with access questions or issues.
• Performs other related duties as assigned.

Accountable For:

• Ability to exercise independent judgment and handle confidential information, d isplaying discretion in protecting Chugach proprietary information and confidential/sensitive personal information contained in Human Resource and Industrial Security files.
• Working independently, with minimal supervision
• Communicating effectively orally and in writing.
• Completing all mandated training requirements per government and management directives.
• Timely and cost-effective performance of duties.
• Dealing with a variety of people in a professional, courteous manner in diversified situations.
• Adherence to established company safety policies and good industrial and office safety practices.
• Compliance with company Standard Operating Procedures and Personnel policies and procedures.
• Effectively coordinating several projects simultaneously.
• Having the ability to work well under pressure.
• Harmoniously working with other Chugach employees and customers.

Job Requirements

Mandatory

• High School Graduate or equivalent GED.
• Three (3+) years of experience working in Human Resources with knowledge of personnel action processing, verifications of employment, garnishments, benefits, etc.
• Ability to communicate efficiently and effectively verbally and in writing with individuals at varying organizational levels.
• Ability to positively interact and develop rapport with employees, management, vendors or customers in a professional and courteous manner in diversified situations.
• Demonstrated ability to analyze issues/situations and communicate using tact and diplomacy.
• Ability to work with minimal supervision.
• Advanced computer skills with a demonstrated ability using Microsoft Office Suite including Word, Excel and PowerPoint, HRIS programs or other related databases and systems.
• US. Citizenship.
• The ability to obtain and maintain a Secret clearance.
• Ability to pass pre-hire background and drug screen.
• Valid state Driver's License with acceptable driving record pertinent to the position.
• Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS).

Preferred

• Secret Security Clearance.
• Experience working on a Government Contract.

Working Conditions:

• This position is primarily performed in an office setting using standard office equipment (desk, computer, phone, printer, copier, etc.).
• Work hours are subject to change, with overtime work as needed.

Physical Requirements:

• Work requires the ability to operate a computer and work in a standard office environment, effectively communicate information in verbal and written form, read and review information and charts, perform analytical thinking skills, use sound judgement, and travel via vehicle and plane.
• Ability to lift and/or move up to 50 lbs.

Reasonable Accommodation

CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any if its subsidiaries, please email ada@chugachgov.com .