ADMINISTRATIVE MANAGER (PROCESS ANALYST)

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Job Overview

The USCG IPT is seeking an Administrative Manager (Process Analyst) to support the US Coast Guard Acquisition team and provide day-to-day program support to the Coast Guard.

Salary: $100,000.00 - $150,000.00

This position will work out of the Washington, DC office at least 3 days per week. Occasional travel may be required.

Work Model: Onsite/In-Office

Responsibilities

Essential Duties & Job Functions:

• Will serve as a facilitator and organizer undertaking complex planning and organizational efforts requiring intimate knowledge of the USCG Aquations processes expertise.
• Process Analyst will provide organizational process support as directed by and in direct support of the government Team Lead.
• Lead and conduct process improvement analysis to enhance operational efficiency and effectiveness for a CG-C2CI integrated ted Product Team (IPT).
• Provide strategic coordination of internal events, teleconferences, and sponsor engagement in direct support of government leadership.
• Oversee data collection, analysis, and reporting activities ensure accurate and timely dissemination of information across functional teams.
• Manage and streamline internal workflows, including travel planning, activity reporting, and stakeholder engagement processes, ensuring compliance with established standards and organizational objectives.
• Facilitate executive level communications by recording meeting minutes and action items for both scheduled and ad hoc meetings/conversations
• Direct the scheduling of conference rooms, phone bridges, MS Teams, and other audio/video services scheduling, and reservations, as required
• Develop and oversee production of formal document products, such as team briefs, presentations, and Standard Operating Procedures (SOPs)
• Monitor and track all internal and external to the team are tracked and that leadership has awareness on deadline and critical information requests.
• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations
• Overseeing the administrative department's budget and resources

Accountable For:

• Ability to conduct process improvement analyses and provide support to the CG-C2CI Integrated Product Team (IPT)
• Ability to organize and coordinate internal meetings, teleconferences, and sponsor engagements in alignment with government leadership objectives
• Ability to gather, analyze, and distribute data to support cross-functional team operations as needed.
• Self-motivated, able to solve problems, think outside the box, and have a strong work ethic.
• Ability to collaborate and communicate in a team environment.
• Ability to work independently to complete assigned tasking.

Job Requirements

Mandatory:

• Bachelor's degree required or;
• Equivalent experience may be considered in lieu of a degree.
• Fifteen (15) years' experience in USCG Acquisitions Support.
• Must have recent experience with DHS, DoD, or other government agency in program support C%I Systems.
• Ability to obtain and maintain Secret Security Clearance.
• U.S. Citizenship.
• Must be able to successfully pass a pre-employment background check and pre-hire drug test.
• Occasional travel may be required.

Working Conditions:

• Office environment
• This position will work out of the Washington, DC office at least 3 days per week. Occasional travel may be required.

Physical Requirements:

• This role is largely sedentary.

Reasonable Accommodation:

CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommoda tion in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Equal Employment Opportunity:

Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status, or other characteristics protected by law.