Yesterday
Top Secret/SCI
Early Career (2+ yrs experience)
Business - Support
Quantico, VA (On-Site/Office)•Farmers Branch, TX (On-Site/Office)•Andover, MA (On-Site/Office)•Alexandria, VA (On-Site/Office)•San Diego, CA (On-Site/Office)
Records & File Management
Organize and maintain both digital and physical records.
Set up new files and update existing ones with accurate information.
Prepare files for storage, transfer, or destruction according to company procedures.
Employee Onboarding / Offboarding and Training Support
Assist with full cycle onboarding including but not limited to: correspondence, record management, orientation, data collection, and email inquiries.
Assist with issuing and managing access badges, travel cards, equipment, vehicle assignments, and training program enrollment.
Maintain rosters and support internal tracking systems for assigned teams.
Assist and maintain accurate records and files for recruiting events. Manage/coordinate event logistics, budget, and preperation.
Enter and maintain training records.
Help prepare presentations, newsletters, and reports.
Support employee award programs and recognition events.
Timekeeping & Attendance
Help track and enter timekeeping data using internal systems.
Assist with resolving timesheet issues and responding to common questions from staff.
Document Creation & Review
Create a variety of documents such as reports, memos, letters, presentations, spreadsheets, newsletters, and program brochures.
Draft and finalize written communications from start to finish.
Proofread documents for accuracy, grammar, format, and policy compliance.
Review internal documents and polices for accuracy.
Administrative & Office Support
Answer phones, cover desks, and provide general admin support to your assigned division or team.
Manage calendars, schedule meetings, and book travel (flights, hotels, rental cars).
Track key dates and deadlines (also called "suspense dates") and send reminders to keep tasks on schedule.
Issue building badges and manage ID/key tracking.
Support staff in preparing internal packages or documentation and ensuring items are routed properly and submitted on time.
Internal Communications & Tracking
Manage the flow of communications between departments and staff.
Route incoming messages and tasks to the appropriate person with supporting materials when needed.
Track task status and follow up on overdue or upcoming actions.
Track quarterly metrics and field action metrics for visibility and distribution.
Classified/Confidential Material Handling
Assist in maintaining, storing, and destroying classified or sensitive materials.
Prepare, send, receive, and track secure materials and maintain delivery logs as needed.
Conference Room & Meeting Support
Manage reservations for conference rooms and maintain a calendar of meetings, training events, and conferences.
Coordinate with tech support for any A/V or video conferencing needs. Prepare materials as needed.
Ensure rooms are clean, set up, and meeting-ready at all times.
Supplies & Equipment Management
Monitor supply levels and reorder as needed.
Track supply orders and verify received items.
Assist with equipment maintenance and troubleshooting (printers, shredders, postage machines, etc.).
Data Entry & Database Maintenance
Enter, update, and manage data in spreadsheets and internal databases.
Use Excel or similar tools to track workload, assignments, facility usage, training schedules, customer requests, etc.
Prepare reports or summaries using collected data.
Project & Task Management Support
Help staff stay on top of their responsibilities by monitoring project timelines and tasks.
Track and report on status updates for various internal projects.
Send regular reminders to managers and assist in planning ahead for upcoming work.
Travel & Financial Support
Review travel requests (DTS) for accuracy before approvals
Assist with budget prep and reports for travel, supplies, and equipment
Support staff with travel arrangements and expense processing
Vehicle & Equipment Support
Serve as the Government Owned Vehicle Coordinator
Track and manage government vehicle use, dispatch logs, and mileage
Support vehicle recordkeeping and accident documentation
Assist with minor tech issues and coordinate repair or custodial services
Help conduct inventory audits of office equipment
Maintain accurate inventory records of offie property and assets
Technical Skills:
Advanced knowledge and proficiency in Microsoft Office Suite
Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
Resourcefulness, initiative and skill to function in a fast-paced environment
Attention to detail in goal/task accomplishment with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines in a timely manner
All personnel shall be able to work independently.
Qualifications
Bachelors Degree (13+ years experience required as a substitution to education requirements)
3+ years of relevant experience
Superior oral and written communication skills
Knowledge of Microsoft Office, Adobe
US citizenship and English fluency
Top Secret / SCI DoD Security Clearance
Organize and maintain both digital and physical records.
Set up new files and update existing ones with accurate information.
Prepare files for storage, transfer, or destruction according to company procedures.
Employee Onboarding / Offboarding and Training Support
Assist with full cycle onboarding including but not limited to: correspondence, record management, orientation, data collection, and email inquiries.
Assist with issuing and managing access badges, travel cards, equipment, vehicle assignments, and training program enrollment.
Maintain rosters and support internal tracking systems for assigned teams.
Assist and maintain accurate records and files for recruiting events. Manage/coordinate event logistics, budget, and preperation.
Enter and maintain training records.
Help prepare presentations, newsletters, and reports.
Support employee award programs and recognition events.
Timekeeping & Attendance
Help track and enter timekeeping data using internal systems.
Assist with resolving timesheet issues and responding to common questions from staff.
Document Creation & Review
Create a variety of documents such as reports, memos, letters, presentations, spreadsheets, newsletters, and program brochures.
Draft and finalize written communications from start to finish.
Proofread documents for accuracy, grammar, format, and policy compliance.
Review internal documents and polices for accuracy.
Administrative & Office Support
Answer phones, cover desks, and provide general admin support to your assigned division or team.
Manage calendars, schedule meetings, and book travel (flights, hotels, rental cars).
Track key dates and deadlines (also called "suspense dates") and send reminders to keep tasks on schedule.
Issue building badges and manage ID/key tracking.
Support staff in preparing internal packages or documentation and ensuring items are routed properly and submitted on time.
Internal Communications & Tracking
Manage the flow of communications between departments and staff.
Route incoming messages and tasks to the appropriate person with supporting materials when needed.
Track task status and follow up on overdue or upcoming actions.
Track quarterly metrics and field action metrics for visibility and distribution.
Classified/Confidential Material Handling
Assist in maintaining, storing, and destroying classified or sensitive materials.
Prepare, send, receive, and track secure materials and maintain delivery logs as needed.
Conference Room & Meeting Support
Manage reservations for conference rooms and maintain a calendar of meetings, training events, and conferences.
Coordinate with tech support for any A/V or video conferencing needs. Prepare materials as needed.
Ensure rooms are clean, set up, and meeting-ready at all times.
Supplies & Equipment Management
Monitor supply levels and reorder as needed.
Track supply orders and verify received items.
Assist with equipment maintenance and troubleshooting (printers, shredders, postage machines, etc.).
Data Entry & Database Maintenance
Enter, update, and manage data in spreadsheets and internal databases.
Use Excel or similar tools to track workload, assignments, facility usage, training schedules, customer requests, etc.
Prepare reports or summaries using collected data.
Project & Task Management Support
Help staff stay on top of their responsibilities by monitoring project timelines and tasks.
Track and report on status updates for various internal projects.
Send regular reminders to managers and assist in planning ahead for upcoming work.
Travel & Financial Support
Review travel requests (DTS) for accuracy before approvals
Assist with budget prep and reports for travel, supplies, and equipment
Support staff with travel arrangements and expense processing
Vehicle & Equipment Support
Serve as the Government Owned Vehicle Coordinator
Track and manage government vehicle use, dispatch logs, and mileage
Support vehicle recordkeeping and accident documentation
Assist with minor tech issues and coordinate repair or custodial services
Help conduct inventory audits of office equipment
Maintain accurate inventory records of offie property and assets
Technical Skills:
Advanced knowledge and proficiency in Microsoft Office Suite
Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
Resourcefulness, initiative and skill to function in a fast-paced environment
Attention to detail in goal/task accomplishment with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines in a timely manner
All personnel shall be able to work independently.
Qualifications
Bachelors Degree (13+ years experience required as a substitution to education requirements)
3+ years of relevant experience
Superior oral and written communication skills
Knowledge of Microsoft Office, Adobe
US citizenship and English fluency
Top Secret / SCI DoD Security Clearance
group id: 91074135
