Senior Management Coordinator

ARS is a Senior Management Coordinator providing comprehensive program management, administrative, and office management support to DoD capability development programs. This role serves as a key liaison between division leadership, program managers, subject matter experts, and various stakeholders in the execution of complex acquisition programs. The position requires an active TS/SCI clearance and involves supporting critical program phases from concept development through sustainment.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

Program Management Support

• Edit and coordinate program meeting minutes, briefing slides, and official documentation
• Participate in critical program reviews (SRR, PDR, CDR, TRR) and technical interchange meetings
• Serve as project scribe, operating conference room systems and updating documents in real-time
• Analyze contractor CDRL deliverables for compliance and reformat documents to USAF standards
• Create/update schedules using Microsoft Project and develop program charts from data
• Coordinate stakeholder participation and track monthly division reports to AFPEO/MB

Administrative Management

• Manage SOCCER and suspense tasking processes for the division
• Maintain SharePoint sites, official records, and file management systems
• Create administrative documents meeting AF correspondence standards
• Assist with self-assessment programs using MICT and travel coordination
• Develop business process models using Microsoft Visio for process improvement

Office & Emergency Operations Support

• Manage office supplies, vendor relationships, and facility coordination
• Support COOP and emergency plan execution including readiness exercises
• Coordinate with facility managers and support organizational initiatives
• Other duties as assigned

Key Requirements:

• Security Clearance: TS/SCI required
• Must be a US Citizen
• DoD Experience: Minimum 5-8 years in Department of Defense environment
• Technical Proficiency: Microsoft Project, Visio, SharePoint, advanced MS Office suite
• Travel: Occasional overnight travel to contractor locations and government facilities
• Certifications: Relevant professional certifications as applicable to functional area

Education Requirements:

• Master's degree + 12 years experience (5 years DoD), OR
• Bachelor's degree + 15 years experience (5 years DoD), OR
• 20 years direct experience with certifications (8 years DoD)

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.