Yesterday
Top Secret/SCI
Mid Level Career (5+ yrs experience)
$67,000
Occasional travel
Business - Support
Indianapolis, IN (On-Site/Office)
Overview
Indigo Industries is seeking a detail-oriented and proactive Administrative Assistant to support day-to-day business operations and executive staff. The Administrative Assistant will play a critical role in ensuring smooth workflow, document management, scheduling, and coordination of internal and external communications. This position requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a dynamic defense-focused organization.
Key Responsibilities
Provide general administrative support to executive leadership and program managers, including scheduling, calendar coordination, and travel planning.
Prepare, proofread, and format internal and external correspondence, meeting agendas, reports, and presentation materials.
Manage logistics for internal and customer-facing meetings, including space reservations, video conferencing setup, and material distribution.
Maintain and organize files, records, and company documentation in compliance with internal policies and contract requirements.
Track deliverables, deadlines, and administrative workflows related to contracting, finance, and human resources.
Support coordination of onboarding processes for new employees and subcontractors.
Assist in preparing documentation for government and industry engagements, including NDAs, corporate capability statements, and contract forms.
Act as point-of-contact for administrative inquiries and liaise with external vendors and service providers.
Minimum Qualifications
Associate degree in business administration, communications, or a related field; or equivalent work experience.
Two or more years of administrative or operational support experience in a corporate, defense, or government contracting environment.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document collaboration tools (e.g., Google Workspace, Adobe Acrobat).
Strong written and verbal communication skills.
Ability to maintain confidentiality, prioritize tasks, and operate with minimal supervision.
Preferred Qualifications
Bachelor’s degree or administrative certification.
Experience supporting DoD or federal contracting programs.
Familiarity with expense reporting, procurement systems, and CRM or ERP platforms.
Prior exposure to security compliance or controlled document handling is a plus.
Indigo Industries is seeking a detail-oriented and proactive Administrative Assistant to support day-to-day business operations and executive staff. The Administrative Assistant will play a critical role in ensuring smooth workflow, document management, scheduling, and coordination of internal and external communications. This position requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a dynamic defense-focused organization.
Key Responsibilities
Provide general administrative support to executive leadership and program managers, including scheduling, calendar coordination, and travel planning.
Prepare, proofread, and format internal and external correspondence, meeting agendas, reports, and presentation materials.
Manage logistics for internal and customer-facing meetings, including space reservations, video conferencing setup, and material distribution.
Maintain and organize files, records, and company documentation in compliance with internal policies and contract requirements.
Track deliverables, deadlines, and administrative workflows related to contracting, finance, and human resources.
Support coordination of onboarding processes for new employees and subcontractors.
Assist in preparing documentation for government and industry engagements, including NDAs, corporate capability statements, and contract forms.
Act as point-of-contact for administrative inquiries and liaise with external vendors and service providers.
Minimum Qualifications
Associate degree in business administration, communications, or a related field; or equivalent work experience.
Two or more years of administrative or operational support experience in a corporate, defense, or government contracting environment.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document collaboration tools (e.g., Google Workspace, Adobe Acrobat).
Strong written and verbal communication skills.
Ability to maintain confidentiality, prioritize tasks, and operate with minimal supervision.
Preferred Qualifications
Bachelor’s degree or administrative certification.
Experience supporting DoD or federal contracting programs.
Familiarity with expense reporting, procurement systems, and CRM or ERP platforms.
Prior exposure to security compliance or controlled document handling is a plus.
group id: 91102402
