Payroll/HR Coordinator

Description

The Payroll/HR Coordinator performs data entry, filing, editing, and other various duties required to process payroll and taxes. Requires daily communication with employees, contract personnel and outside vendors to resolve outstanding issues. Reconciliation of payroll related accounts and other HR duties as assigned.

BASIC REQUIREMENTS:

• High school graduate or equivalent.
• Experience in an automated payroll environment, with a working knowledge of payroll taxes desired.
• Working knowledge of Federal and State payroll tax regulations; ability to research tax questions and process according to local jurisdictions across the nation.
• Minimum of 45 words per minute typing speed, and 7,000 numeric keystrokes per minute.
• Demonstrated ability to handle multiple tasks in an organized and prompt manner with minimal supervision.
• Ability to effectively function under time constraints to meet deadlines.
• Good communication and interpersonal skills.
• Knowledge of Paycom software, Excel, Word and other software packages highly desired.
• Ability to maintain confidentiality when dealing with payroll and HR related manners.

Qualifications

ESSENTIAL FUNCTIONS:

Performs all processing functions related to payroll, to include, but not limited to:

• Ensuring all active employee timesheets have been completed and approved.
• Audit timesheets for completeness in accordance with company policies, including numerous contract-specific policies for overtime and special pay situations across the nation.
• Report deviancies from policy to management and return timesheets for corrections.
• Import and or enter employees' weekly time, and prepare payroll according to scheduled pay dates.
• Monitor payrolls for proper withholdings, including taxes and voluntary deductions.
• Audit payroll transactions covering employer cafeteria plan, i.e. employer insurance expense, flex spending accounts, etc. Calculate retroactive increases, ensuring the proper coding to general ledger for compliance with contract requirements.
• Prepare check count report after each payroll cycle.
• Coordinate payments for deductions for payroll related withholdings and expenses.
• Reconcile payroll and labor.
• Prepare quarterly payroll tax returns, i.e. Federal 941 and various states and localities.
• Prepare annual Federal unemployment return.
• Files zero tax returns for states and/or localities.
• Reconciles W-2 and W-3 forms.
• Upload payroll tax notices to Paycom.
• Preparation of bi-weekly 401k fund.
• May be required to research various tax issues, and assist in tax audits as needed.
• Submit monthly reports for union personnel to applicable local union.

Provides support for various HR duties, as assigned.

NON-ESSENTIAL FUNCTIONS:

• Perform other related duties as assigned.

PHYSICAL REQUIREMENTS:

• Occasionally : Climbing, Stooping, Kneeling, Pushing, Pulling
• Often : Reaching, Standing, Sitting, Walking, Talking, Hearing
• Lifting/Moving Requirements : up to 20 pounds.

ENVIRONMENTAL CONDITIONS:

• Normally works in an environmentally controlled area.