Executive Assistant

ARS is seeking an exceptional Executive Assistant to provide high-level administrative support to the Director and senior leadership team of a government innovation program. This role requires a strategic partner who can anticipate needs, manage complex calendars, and serve as a trusted liaison between leadership and internal/external stakeholders. The ideal candidate will demonstrate excellent judgment, discretion, and professionalism while handling sensitive information and coordinating critical leadership functions. This position offers an opportunity to support mission-critical innovation initiatives at the highest organizational level.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Provide comprehensive executive support to the Director and senior leadership team
• Manage complex calendars, prioritize meeting requests, and coordinate with high-level stakeholders
• Prepare meeting materials, presentations, and briefings for leadership engagements
• Screen and prioritize communications, ensuring timely responses to urgent matters
• Organize, attend, and summarize meetings, capturing action items and follow-up tasks
• Coordinate travel arrangements and prepare detailed itineraries
• Draft correspondence, reports, and other documents requiring senior leadership signature
• Serve as a primary point of contact for internal and external stakeholders
• Maintain confidentiality and exercise discretion when handling sensitive information
• Prepare expense reports and manage administrative budget tracking
• Coordinate with other administrative staff to ensure alignment across the organization
• Train and supervise administrative support staff as required
• Plan and execute special projects and initiatives as directed by leadership
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

• Must be a US citizen
• Bachelor's degree in Business Administration or related field (or equivalent experience)
• 5+ years of experience providing executive-level administrative support
• Exceptional organizational skills with ability to manage multiple competing priorities
• Strong written and verbal communication skills, with attention to detail and accuracy
• Proficiency with Microsoft Office Suite and collaboration tools
• Experience managing complex calendars and coordinating high-level meetings
• Demonstrated ability to exercise good judgment in sensitive situations
• Strong interpersonal skills and professional demeanor
• Ability to work independently with minimal supervision
• Experience preparing professional presentations and briefing materials
• Ability to obtain and maintain required security clearance

Desired Qualifications:

• Experience supporting government or defense leadership
• Knowledge of DoD or federal government administrative processes
• Background in innovation, technology, or research organizations
• Experience coordinating with senior military or civilian government officials
• Advanced proficiency with presentation software and digital collaboration tools
• Project management experience or certification
• Experience supervising administrative staff
• Background in event planning or coordination
• Knowledge of protocol for government or military functions
• Familiarity with defense innovation ecosystem

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.