Lead Events Specialist

ARS is seeking an experienced Lead Events Specialist to strategically plan and execute high-profile events that connect defense innovation stakeholders across government, industry, and academia. This role will lead the conception, planning, and delivery of professional events ranging from small executive meetings to large conferences that showcase cutting-edge technologies and foster collaboration. The ideal candidate will combine exceptional event management expertise with strong leadership abilities to drive program visibility and stakeholder engagement. This position offers the opportunity to create impactful events that accelerate technology transition within the defense innovation ecosystem.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Lead the strategic planning and execution of high-quality events that advance program objectives
• Design comprehensive event strategies that effectively engage target audiences and meet organizational goals
• Coordinate all logistical aspects including venue selection, equipment, transportation, accommodations, and catering
• Develop detailed event timelines, run-of-show documents, and staffing plans
• Ensure consistent branding and messaging across all event elements
• Oversee event operations and staff to ensure professional execution and attendee satisfaction
• Manage event budgets, track expenses, and ensure cost-effective execution
• Negotiate with vendors and suppliers to secure optimal services within budget constraints
• Collaborate with communications team to promote events and generate participation
• Ensure adherence to protocol requirements for government and military participants
• Identify and mitigate potential risks associated with event execution
• Coordinate security requirements and clearance procedures for sensitive events
• Conduct post-event evaluations to assess success and identify improvement opportunities
• Mentor and supervise event team members, providing guidance and professional development
• Research innovative event formats and technologies to enhance attendee experience
• Other duties as assigned

Qualifications/ Technical Experience Requirements:

• Must be a US citizen
• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field
• 8+ years of experience in event planning and management, with at least 3 years in a leadership role
• Proven track record managing complex events with diverse stakeholder groups
• Experience with both in-person and virtual/hybrid event formats
• Strong leadership skills with ability to guide teams through complex event execution
• Excellent project management abilities including budgeting and vendor management
• Exceptional organizational skills with attention to detail and contingency planning
• Strong verbal and written communication skills
• Proficiency with event management software and tools
• Experience with risk management and crisis planning for events
• Ability to work under pressure and adapt to changing circumstances
• Ability to obtain and maintain required security clearance
• Willingness to travel (approximately 25-30%)

Desired Qualifications:

• Certified Meeting Professional (CMP) or similar event management certification
• Experience working with government, military, or defense industry events
• Knowledge of government travel regulations and reimbursement processes
• Background in technical conferences or innovation-focused events
• Experience with trade show or exhibition management
• Understanding of government protocol and security requirements
• Background in strategic communications or marketing
• Experience managing events in multiple geographic locations
• Knowledge of federal contracting and procurement processes for event services
• Understanding of accessibility requirements for government events

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.