Administrative Support Specialist - Point Mugu Naval Air Stat

Synertex LLC is seeking an Administrative Support Specialist to provide support at multiple locations, including Schriever SFB, CO; Point Mugu Naval Air Station, CA; and Fort Detrick, MD.

This position requires a TS/SCI clearance and will involve coordination and support across multiple locations.

Benefits include competitive PTO, 11 Paid Government Holidays, a 401k with 6% match, and a comprehensive list of health care options.
RESPONSIBILITIES:

• Support instructor spot checks for approximately 90 personnel to include the scheduling, deconflicting training spaces, notifying observers, and tracking observation events.
• Schedule and deconflict training classrooms and training facilities in support of training activities.
• Support the Delta 8 Instructor Qualification Course (IQC) and follow-on training, scheduling course dates for staff instructors for both in-residence and distance learners.
• Support professional development activities for Delta 8 Staff, instructors, and students to include scheduling training spaces, assisting with creating the schedule, sending notification and communication emails, coordinating with outside entities (when applicable), collecting and compiling attendance sheets, and updating records.
• Track and report student instructor status and progress in the qualification process for Delta 8 to include accessing PEX (or current training management system of record) for instructor status, sending email reminders, updating records in PEX, printing or sending certificates.
• Compile metrics into a report for Delta 8 for such items as student throughput, availability of facilities, academic courses, etc. to assist in decision making processes.
• Schedule support for the Delta 8 quarterly Instructor Review Board (IRB) to include spaces and invitations via email.
• Provide scheduling for monthly SATCOM Fundamentals training (SF) in support of Delta 8 training pipeline. The scheduling should cover approximately 14 instances of SF training annually.
• Assist with coordinating and managing the schedule for instructors and students for each class/exercise for Delta 8 and organizational partners.
• Schedule and deconflict OSK briefings in support of Delta 8 members Wideband, Narrowband, Protected band, and Commercial band from the tactical unit level to the strategic level, including SATCOM planners and system experts to include reserving classrooms and briefing spaces, compiling materials for training, and assisting with event planning.
• Provide scheduling for classroom and exercises on Teams/SharePoint website.
• Assist with gathering and compiling student/instructor feedback and after-action reports following each class or exercise resulting in a report and emailing as appropriate.
• Provide administrative support for maintaining the Delta 8 training database and other tracking systems by completing daily grade sheets for each student via PEX. This also will include maintaining AF Form 4419s upon training completion.
• Work with PEX experts, internal and external to the unit, to support squadron training management efforts.
• Train unit personnel to use PEX software, run reports and brief leadership on the status of user training tracked by PEX.
• Train unit personnel on applicability of PEX information to assist in training, readiness, and inspection reporting.
• Work closely with unit personnel and external PEX managers, as appropriate, daily to establish maintain updated training requirements, ensuring suitable mission parameters to meet operational objectives and safety requirements based on technical military knowledge and experience.
• Monthly student feedback reports
• Monthly student instructor progress report
• Monthly after-action reports

REQUIREMENTS:

• Previous experience in administrative support, preferably in a military or educational setting.
• Security Clearance: TS/SCI clearance.