Front Office Executive Coordinator

Markon is seeking an experienced Front Office Executive Coordinator to support an Intelligence Community customer.
This role will provide high-level executive coordination, meeting management, and administrative support to senior leadership. The position will oversee executive scheduling, meeting preparation, action tracking, and coordination of major interagency and industry engagements. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, mission-driven environment.

Responsibilities

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  Coordinate and manage the Director's executive meeting schedule, supporting approximately 50 meetings per month.
  
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  Prepare meeting agendas, briefing materials, talking points, and presentations in coordination with executive officers and project teams.
  
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  Attend executive-level meetings, capture key discussions and decisions, and prepare accurate meeting minutes and summaries.
  
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  Utilize approved AI tools to assist with meeting documentation, ensuring accuracy, clarity, and appropriate handling of sensitive information.
  
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  Maintain and track executive action items in Confluence, assigning owners, monitoring deadlines, and ensuring timely completion.
  
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  Develop and distribute daily executive read books containing briefing materials, historical meeting notes, presentations, and outstanding action items.
  
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  Lead planning and coordination for major interagency meetings, governance boards, leadership summits, and vendor engagements.
  
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  Manage meeting logistics, stakeholder invitations, approvals, materials preparation, and post-meeting follow-up.
  
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  Coordinate with senior leadership, executive officers, acquisitions personnel, external agencies, and industry partners to ensure effective communication and collaboration.
  
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  Provide guidance to communications teams on agency protocols, stakeholder coordination, and sensitive messaging.
  
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  Maintain accurate documentation and ensure timely communication of executive decisions, assignments, and organizational priorities.
  

Qualifications

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  Active TS/SCI clearance with Polygraph required.
  
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  Bachelor's degree in Business Administration, Communications, Management, or a related field.
  
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  5+ years of relevant experience in executive coordination, executive administrative support, program coordination, or front office operations.
  
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  Experience supporting senior executives or leadership teams within government, defense, or Intelligence Community environments.
  
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  Strong experience managing executive calendars, coordinating high-level meetings, and preparing briefing materials.
  
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  Experience documenting meeting discussions, tracking action items, and managing follow-up activities.
  
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  Proficiency with Microsoft Outlook, Confluence, Microsoft Office, and collaboration tools.
  
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  Excellent written and verbal communication skills, including experience preparing executive-level summaries and correspondence.
  
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  Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
  
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  Demonstrated discretion when handling sensitive, confidential, or pre-decisional information.
  
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  Ability to collaborate effectively with senior leadership, government stakeholders, and external partners.
  

Desired Qualifications

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  Experience supporting senior leadership within the Intelligence Community or Department of Defense.
  
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  Familiarity with executive-level protocols, interagency coordination, and government front office operations.
  
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  Experience coordinating large interagency meetings, governance boards, executive summits, or industry engagements.
  
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  Familiarity with AI-assisted meeting summarization and documentation tools.
  
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  Experience maintaining executive action tracking systems and developing daily briefing packages.
  
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  Experience coordinating with acquisitions teams, external agencies, and government contractors.
  

Salary Range

USD $180,000.00 - USD $200,000.00 /Yr.
The Markon pay range for this position is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.