Senior Executive Assistant

Red Gate is seeking highly experienced Senior Executive Assistants to provide executive-level administrative and operational support to senior Department of Defense leadership supporting either the Joint Production Accelerator Cell (JPAC) or the Director, Industrial Base Resilience. The successful candidate will serve as a trusted member of the leadership front office, ensuring efficient execution of daily operations, executive schedules, correspondence, taskings, meetings, travel, briefings, and administrative requirements.

This position requires an experienced professional capable of anticipating senior leader requirements, managing competing priorities, and independently coordinating sensitive and time-critical activities across Government, industry, and Pentagon stakeholders. The Senior Executive Assistant must demonstrate exceptional judgment, discretion, attention to detail, communication skills, and proficiency with CATMS, DTS, Microsoft Office, Outlook, Teams, and SharePoint.

Key Responsibilities

Executive & Front Office Support

• Provide direct administrative and operational support to senior DoD leadership and front-office personnel.
• Facilitate daily office operations, including calendar management, scheduling, meeting coordination, and office logistics.
• Anticipate leadership requirements, proactively identify scheduling conflicts, and recommend adjustments based on priorities.
• Manage multiple concurrent assignments in a dynamic, high-tempo environment while maintaining continuity of front-office operations.
• Interface professionally with senior Government officials, military leaders, industry executives, staff offices, and external stakeholders.

Executive Scheduling & Calendar Management

• Maintain complex executive calendars and coordinate appointments, meetings, conferences, and leadership engagements.
• Proactively review schedules to identify conflicts, required preparation, and changes affecting senior leadership.
• Communicate schedule changes promptly to appropriate staff and stakeholders.
• Coordinate directly with attendees and supporting organizations to ensure leadership engagements are appropriately scheduled and supported.

Meetings, Taskers & Briefing Support

• Attend meetings and capture accurate notes, decisions, taskers, commitments, and follow-up actions.
• Track action items through completion and provide timely updates to leadership and staff.
• Develop and coordinate briefings, presentations, meeting materials, agendas, read-aheads, and other executive products.
• Ensure senior leaders are appropriately prepared for meetings and engagements.
• Maintain visibility of outstanding requirements, suspenses, and leadership priorities.

Correspondence & CATMS Management

• Review incoming and outgoing correspondence, presentations, reports, briefings, decision packages, and executive communications.
• Proofread and edit documents for grammar, formatting, completeness, accuracy, and professionalism.
• Prepare correspondence and packages for executive signature.
• Coordinate proper staffing and routing of correspondence through organizational processes using CATMS and hard-copy procedures as required.
• Monitor suspense actions and ensure time-sensitive correspondence and taskings receive appropriate leadership and staff attention.

Executive Travel & DTS Coordination

• Coordinate domestic and international travel requirements using the Defense Travel System (DTS).
• Prepare travel authorizations, itineraries, vouchers, and supporting documentation.
• Develop comprehensive executive trip books containing itineraries, background materials, maps, contact information, meeting details, and other relevant information.
• Coordinate with hotels, rental car companies, travel agencies, Government offices, and other stakeholders to resolve travel issues.
• Monitor travel expenses and support timely reconciliation of authorizations and vouchers.
• Interpret and apply applicable Government travel policies and communicate requirements to staff.

Personnel & Administrative Support

• Maintain organizational rosters, calendars, address lists, distribution lists, and recurring meeting invitations.
• Coordinate new employee meet-and-greets with leadership.
• Support personnel onboarding by gathering required documentation and coordinating training requirements.
• Assist with network and information system account requests.
• Coordinate equipment issuance, workspace preparation, laptop setup, and other onboarding requirements.
• Maintain accurate administrative records and ensure appropriate handling of sensitive and classified information.

Stakeholder Coordination & Customer Service

• Establish and maintain productive relationships across internal staff, senior leadership offices, Government organizations, and industry partners.
• Serve as a professional front-office point of contact for leadership inquiries, scheduling requests, administrative requirements, and executive engagements.
• Coordinate across organizational boundaries to resolve scheduling, travel, correspondence, and administrative issues.
• Communicate clearly and professionally with stakeholders at all organizational levels.

Required Qualifications

• Active Top Secret clearance with SCI eligibility.
• Minimum 5 years of experience supporting senior Department of Defense leadership.
• Demonstrated experience providing executive administrative or front-office support to senior Government leaders.
• Experience managing complex executive calendars, meetings, taskings, correspondence, travel, and administrative operations.
• Experience with CATMS or comparable DoD executive task-management/correspondence systems.
• Experience coordinating Government travel and working with DTS.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Excellent oral, written, and interpersonal communication skills.
• Exceptional organizational and time-management skills.
• Demonstrated ability to manage multiple competing assignments and rapidly changing priorities.
• Ability to independently identify requirements, take initiative, and follow actions through completion.
• Demonstrated discretion and sound judgment when handling sensitive or classified matters.

Preferred Qualifications

• Experience directly supporting DASD, ASD, USD, SES, General Officer, or Flag Officer-level leadership.
• Bachelor's degree.
• Previous experience within OSD, OUSD(A&S), acquisition, industrial base, manufacturing, production, or defense headquarters organizations.
• Advanced experience with CATMS and Pentagon executive staffing processes.
• Strong knowledge of DoD administrative correspondence and staffing procedures.
• Experience coordinating complex executive travel and developing senior-leader trip books.
• Familiarity with industrial base, defense acquisition, production, or supply-chain mission environments.

Company Description

The Red Gate Group, founded in 2006, is a Service-Disabled Veteran-Owned Company based in Chantilly, VA. As an SDVOSB, the Red Gate Group has established a reputation for delivering quality multi-tiered services in intelligence analysis, strategic planning, program management, policy development, operational design, and technology integration. RGG delivers high-quality, customer-centric solutions around the world-from the foxhole to the highest levels of Government. Our motto, "Making a Difference for Country and Client," reflects our deep commitment to national security and service excellence. As an employer of choice, we offer comprehensive benefits including flexible time off, 11 paid holidays, immediate 401(k) eligibility with a generous match, and full medical, dental, and vision coverage. Our employees enjoy 100% company-paid life insurance and disability benefits, along with professional development assistance for degrees and certifications. We foster a culture of growth and work-life balance, backed by our commitment to supporting both our clients' missions and our employees' success. Join our team and be part of an organization that values both service excellence and employee wellbeing.