MANAGEMENT ANALYST

Duties

• You will receive and review incoming correspondence, ensuring formatting and grammatical accuracy, make corrections as necessary, and route for approvals and signatures.
• You will serve as the point of contact for the department, ensuring on time review and update of all departmental forms, instructions, and Standard Operating Procedures (SOPs); route for review, approval, and signature via the WMS application.
• You will collect and compile input from departments, divisions, branches, shops/sections in order to maintain a variety of documents/files (eg. internal organization charts, recall rosters, distribution list, etc.) in a standardized format.
• You will provide quality customer service daily by providing a professional, patient, and positive attitude and office environment.
• You will receive and screen incoming calls and visitors and/or take messages and make appointments as needed.
• You will manage/maintain multiple calendars, schedule meetings, deconflict schedules, reserve conference rooms, and make proper arrangements for representation.
• You will serve as the point of contact for questions on formatting, rules and regulations, and procedures governing preparation of official correspondence;

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

FOR THE GS-09:

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Performing administrative and analytical duties furnishing guidance and assistance to department heads in the development and maintenance of a variety of functions, programs, and manpower; 2) Serving as the point of contact for all applicable employees within their organizational area; 3) Assess programs and projects to determine their effectiveness and efficiency in meeting objectives; 4) Assisting in the facilitation and development of monitoring metrics and goals; 5) Utilizing qualitative and quantitative analytical techniques to monitor/facilitate execution of initiatives; 6) Conducting studies, technical surveys, and preparing reports.

FOR THE GS-11:

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Performing administrative and analytical duties furnishing guidance and assistance to department heads in the development and maintenance of a variety of functions, programs, and manpower; 2) Serving as the point of contact for all applicable employees within their organizational area; 3) Leading a team of administrative professionals with in their department; 4) Assess programs and projects to determine their effectiveness and efficiency in meeting objectives; 5) Assisting in the facilitation and development of monitoring metrics and goals; 6) Recommendation and identifying process improvements in the operating and organizational effectiveness of the area assigned.
Additional qualification information can be found from the following Office of Personnel Management web site:

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

FOR THE GS-09:
master's or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D., if related

FOR THE GS-11:
Ph.D. or equivalent doctoral degree
or
3 full years of progressively higher level graduate education leading to such a degree
or
LL.M., if related

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.