Senior Administrative Business Partner

Senior Administrative Business Partner

Schedule: Regular hours 8am - 5pm
Location: South San Francisco, CA
Pay: $40/hr

About the Data, Digital, and Analytics (DDA) Team

Our DDA team is at the forefront of leveraging data, analytics, business products, and AI/ML to solve complex healthcare challenges and enhance patient outcomes. As a trusted advisor, DDA supports partners across Commercial, Medical, and Government Affairs (CMG)-breaking down silos and fostering a unified approach to decision-making through cutting-edge digital, data, and automation solutions.

Position Summary

As the Senior Administrative Business Partner, you will enable operational excellence across DDA by providing proactive, high-level administrative and logistical support to senior leaders and cross-functional teams. Your work will be integral to the execution of critical meetings, events, and department-wide initiatives, ensuring seamless communication and engagement across the organization. You will manage complex calendars, coordinate global meetings, and support large-scale events-acting as a key liaison to both internal and external stakeholders. Your focus on detail, organization, and relationship management will help foster a collaborative, connected, and high-performing team environment.

Key Responsibilities

• Expertly manage complex calendars, meeting scheduling (across multiple time zones), and shared team resources using Microsoft Suite and other collaboration tools.
• Plan and execute large internal meetings, leadership offsites, global summits, and team events, including logistics, communications, agenda creation, and post-event actions.
• Serve as the primary contact for internal and external stakeholders; manage requests and information exchange with a high degree of professionalism and confidentiality.
• Draft executive correspondence, manage departmental intranet sites, newsletters, and maintain knowledge management platforms.
• Support onboarding processes for new hires; coordinate with Talent Acquisition and hiring managers, organize welcome events, and ensure smooth integration.
• Collect and implement feedback to enhance internal communication and engagement activities.
• Manage logistics for department space planning, moves, and workspace coordination.
• Maintain up-to-date organizational charts and oversee department records.
• Process vendor and speaker contracts, payments, and related documentation.
• Stay current on available training and coordinate sessions for the department or administrative colleagues.

Qualifications & Experience

• Minimum 7 years of relevant administrative, operations, or project management experience; pharmaceutical/biotechnology industry experience preferred.
• Proven success supporting senior leaders and managing confidential or sensitive matters.
• Exceptional organizational skills with the ability to juggle multiple priorities and work independently.
• Strong collaboration and relationship management skills; adept at fostering team cohesion and information sharing.
• High attention to detail and accuracy; proactive in identifying and solving problems.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), and virtual collaboration tools (Google Meet, Microsoft Teams, Zoom); able to support and train others in these systems.
• Bachelor's degree (BS/BA) or equivalent industry experience required.
• Familiarity with Genentech's organization, systems, and culture highly preferred.

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