Executive Assistant III

Executive Assistant III

Investment Banking / Financial Services | New York, NY

Start Date: ASAP
Location: New York, NY 10017
Compensation: $45-$60/hour
Assignment Duration: Approximately 7-8 months
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Work Arrangement: Hybrid, 3-4 days onsite per week
Assignment Type: Temporary maternity leave coverage, with potential for permanent employment

Position Overview
A leading financial services firm is seeking a polished, proactive, and highly organized Executive Assistant to support senior executive members within its Global Sales & Trading business in New York City.

This is a temporary opportunity covering a six-month maternity leave, with an anticipated assignment duration of approximately 7-8 months. There is potential for the opportunity to become permanent based on business needs and performance.

The successful candidate will provide high-level administrative support in a fast-paced, demanding financial services environment. A key component of this position will be managing a high volume of requests from individuals seeking access to executive leadership. The Executive Assistant must be comfortable filtering, prioritizing, and managing competing demands while exercising sound judgment and maintaining a high degree of professionalism and discretion.

Candidates with financial services industry experience are strongly preferred, particularly those familiar with investment banking, capital markets, or Sales & Trading environments. However, candidates with strong executive assistant experience in other industries will also be considered.

Key Responsibilities

• Provide administrative and executive support to senior members of the Global Sales & Trading business.
• Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.
• Monitor and manage executive inboxes, identifying priorities and determining which communications require immediate attention.
• Filter and prioritize incoming meeting requests and competing demands for executive time, using sound judgment and discretion.
• Coordinate internal and external meetings, including scheduling, conference room arrangements, and meeting logistics.
• Arrange domestic and international business travel, including flights, hotels, ground transportation, and detailed itineraries.
• Maintain a strong understanding of individual executive preferences, working styles, and travel requirements.
• Handle sensitive business information and confidential communications with the highest level of discretion.
• Serve as a liaison between executives, internal business partners, and external stakeholders.
• Anticipate executive needs and proactively address administrative challenges in a fast-paced environment.
• Adapt to changing priorities and provide additional support outside standard business hours when necessary, including occasional evenings or weekends.
• Provide general administrative support and assist with special projects as needed.

Required Qualifications

• Previous experience providing administrative or executive support, ideally to senior-level executives.
• Strong calendar management, meeting coordination, and travel booking experience.
• Excellent organizational skills and the ability to manage multiple competing priorities.
• Strong judgment and the ability to independently assess, filter, and prioritize requests.
• Exceptional professionalism, discretion, and ability to handle confidential information.
• Excellent written and verbal communication skills.
• Strong Microsoft Office proficiency, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
• Polished, professional demeanor with confidence interacting with senior executives and stakeholders.
• Flexibility to provide occasional support outside standard business hours when business needs arise.

Preferred Qualifications

• Experience within financial services, investment banking, capital markets, or banking.
• Familiarity with Global Markets, Sales & Trading, or fixed income businesses.
• Previous experience supporting executives in a fast-paced, front-office environment.
• Understanding of the urgency, responsiveness, and discretion required in a financial services setting.

Interviews are happening now!

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