Job Requirements
Chantilly, VA
Top Secret/SCI Polygraph Unspecified
Career Level not specified
$120,001 - $160,000
Job Description
Description
SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.
Key Responsibilities to include:
Qualifications
Required Education and Experience
Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.
SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.
Key Responsibilities to include:
- Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.
- Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.
- Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.
- Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.
- Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.
- Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.
- Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.
- Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.
- Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.
- Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.
- Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.
- Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.
Qualifications
Required Education and Experience
- Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.
- Active and current Top Secret/SCI.
- 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
- Ability to work in a fast paced, dynamic, and team environment with no supervision.
- Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
- Strong experience in writing/editing memos and correspondence.
- Excellent computer skills in MS Office (Word, Excel, PowerPoint).
- Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.
- Effective communication, coordination, and customer engagement skills.
Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.
group id: 10111346
