Talent Acquisition Coordinator - 17914

Position Title: Talent Acquisition Coordinator
Location: Pensacola, FL (Hybrid)
Clearance Requirements: None
Position Status: Contract
Pay Rate: $24 per hour

Position Description:
We are seeking a detail-oriented and organized Talent Acquisition Coordinator to support day-to-day recruiting operations and ensure a seamless candidate experience throughout the hiring process.

This role will provide administrative, operational, compliance, and logistical support to the Talent Acquisition team. The ideal candidate will have experience coordinating recruitment activities, managing applicant records, maintaining accurate documentation, supporting onboarding processes, and ensuring compliance with established HR policies and employment regulations.

The successful candidate will be highly organized, proactive, comfortable handling confidential information, and capable of managing multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities

• Recruitment Coordination: Support the end-to-end hiring process, including creating and publishing accurate, engaging, and compliant job postings, reviewing resumes, maintaining applicant tracking systems (ATS), and preparing recruitment reports.
• Interview Scheduling: Coordinate initial phone screenings, interviews, candidate meetings, and on-site interview logistics, including travel arrangements when required.
• Background Verification: Coordinate employment and education verifications, reference checks, and other applicable pre-employment screening requirements.
• Onboarding Support: Review new-hire documentation, identify missing or inconsistent information, and work with candidates to resolve discrepancies and ensure accurate onboarding records.
• HR Administration: Maintain electronic and physical personnel files, recruitment records, databases, and confidential documentation.
• Reporting & Data Management: Perform accurate data entry, collect and organize recruitment-related information, maintain databases, and generate reports to support operational analysis and decision-making.
• Process Improvement: Research and evaluate operational issues, identify inefficiencies, recommend solutions, and implement process improvements to enhance recruiting operations and service delivery.
• Compliance & Documentation: Ensure recruitment activities and documentation adhere to applicable federal and state employment laws, EEOC guidelines, Affirmative Action Plan (AAP) requirements, and internal policies.
• Stakeholder Support: Respond to inquiries from internal and external stakeholders professionally and promptly, ensuring accurate information and effective service delivery.
• Perform additional administrative and operational duties as assigned.

Required Skills & Education

• Experience performing administrative, clerical, HR, or Talent Acquisition support functions.
• Working knowledge of recruitment coordination, resume screening, interview scheduling, applicant tracking systems (ATS), and onboarding processes.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and the ability to review documents for accuracy, completeness, and inconsistencies.
• Ability to handle confidential information with professionalism, discretion, and integrity.
• Strong written and verbal communication skills, with the ability to interact effectively with diverse internal and external stakeholders.
• Basic research, analytical, mathematical, and problem-solving skills.
• Ability to interpret and follow established procedures, policies, employment regulations, and compliance guidelines.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and database management systems.
• Ability to work independently while contributing effectively within a team environment.
• Demonstrated initiative, sound judgment, and a proactive approach to resolving operational challenges.

Preferred Qualifications:

• Associate's degree in Business Administration, Human Resources, or a related field, or an equivalent combination of education, training, and professional experience.
• Previous experience supporting a corporate Talent Acquisition or Human Resources department.
• Familiarity with EEOC guidelines, Affirmative Action Plans (AAP), employment verification, and pre-employment screening processes.
• Experience working with Applicant Tracking Systems (ATS), HRIS platforms, and recruitment reporting tools.

About Seneca Resources
At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact.

When you work with Seneca, you're choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way.

Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.