Administrative Specialist / Data Manager (USCG Shipbuilding)

THOR Solutions is looking for a highly motivated Administrative Specialist / Data Analyst to support the management and support of services for the U.S. Coast Guard (USCG) Waterways Commerce Cutter (WCC) Project Resident Office (PRO), located at Bayou La Batre, AL. The Administrative Specialist / Data Analyst Specialist will assist the USCG oversee the design, construction, testing, and delivery of USCG vessels designed for critical missions on US waters.

Typical Responsibilities:

• Compile, analyze, and validate information to produce and edit recurring and special reports, ensuring compliance with reporting requirements while coordinating with personnel and presenting clear, comprehensive summaries.
• Analyze incoming and outgoing correspondence by prioritizing, tracking, and ensuring accuracy and compliance, preparing executive-level communications, coordinating follow-ups, and utilizing automated systems to maintain efficient office operations.
• Support Commanding Officer and command staff in scheduling, correspondence management, meeting coordination, and administrative support activities.
• Coordinate official travel arrangements, preparing travel documentation, maintaining itineraries, and supporting reimbursement or travel claim processing.
• Support office missions by validating data accuracy, compiling statistics for decision-making, coordinating updates with leadership under tight timelines, and recommending process improvements to enhance administrative efficiency.
• Track and support administrative actions through review and approval processes by monitoring key documents, ensuring timely coordination and follow-up, and maintaining compliance with clearance and approval requirements.
• Support the coordination of special programs and media events. Support all ceremonial efforts (i.e., keel laying, christening, commissioning) to include correspondence and coordination with other CG directorates, preparation and tracking of invitational guest lists, review and editing of print packages and other documentation support.
• Track dates and schedule changes, develop program specific ceremonial Plan of Actions & Milestones reports and maintain them until completion of the event.

Location: Primarily onsite at Birdon shipyard facility in Bayou La Batre, AL. May be some limited "local remote"/telework flexibility, based on contract & customer requirements.

U.S. Citizenship Required: Due to contract requirements, this position requires U.S. citizenship. Therefore, only current U.S. citizens will be considered for this position.

• A Tier 2 Public Trust (Form SF85P) investigation will be completed upon hire.

Typical Physical Activity: Mix of desk/computer work in an industrial office environment and periodic visits to waterfront/shipboard environments. May involve repetitive motion, traversing shipboard environments (e.g., tight spaces, ladders, hatches) or vision.

Typical Travel: Minimal travel is anticipated, primarily local travel within the Gulf Coast region.

Required Knowledge, Skills, and Abilities:

• High school diploma/GED equivalent.
• A minimum of four (4) years of professional administrative support experience supporting executives, senior leadership, program offices, or government organizations.
• Experience planning and coordinating meetings, unique events, ceremonies, or protocol-related activities.
• Experience collecting, validating, analyzing, and presenting information through reports, spreadsheets, metrics, and executive summaries.
• Proficient in Microsoft Office applications, including Outlook, Word, PowerPoint, SharePoint, Teams, and Excel.
• Experience with electronic document management systems.
• Excellent problem-solving and troubleshooting skills.
• Ability to work independently and as part of a team
• Strong written and verbal communication and interpersonal skills.

Additional Preferred Knowledge, Skills, and Abilities:

• An ideal candidate will possess a technical diploma, professional certification, Associate degree, or Bachelor's degree in Management, Communications, Data Analytics, or a related discipline.
• Six (6) or more years of relevant experience.
• Advanced Excel skills are preferred.