Job Requirements
Job Description
Position Overview:
TRG is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support.
The role supports program management, recipient oversight activities, workshops, webinars, and training-related administration.
Location: Hybrid; assigned FTA and recipient event locations as needed.
Travel: As needed for workshops, meetings, or other assigned program activities. Opportunity: Anticipated contract support for FTA PSR BPA; employment contingent on contract award and assignment.
Key Personnel: No
Key Responsibilities:
- Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation/editing, filing and administrative reporting for the Program Manager and team.
- Track budgets and expenditures, time/attendance, payroll and purchasing records, security-processing documentation, invoices and other program administrative information.
- Arrange and track staff travel, itineraries, allowable per diem, travel authorizations and vouchers under contractor guidance and applicable federal travel requirements.
- Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines and report-routing support.
- Support special assignments, corrective-action activities and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
- Plan and facilitate recipient workshops, webinars, FTA oversight meetings and related events, including presenter/panelist coordination, materials, communications, and participant support.
- Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
- Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as expressly described for this non-key role in SOW Section 10.2.4.
- Maintain current records of travel, correspondence, deliverables and pending actions in appropriate automated systems; support timely and accurate submissions.
Availability Requirement:
- Be available to support assigned work upon award and issuance of the first task order; identify annual work-hour availability for the Phase II staffing plan.
- Support hybrid administrative, onsite event, and virtual workshop activities as required by assigned work.
Required Qualifications:
- Minimum 4 years of diversified clerical, administrative and general office experience is required.
- Experience using office automation tools, including Microsoft Word, Excel and PowerPoint.
- No minimum degree is specified in the FTA SOW.
Preferred Qualifications
- No additional preferred qualifications are specified by FTA.
The Rehancement Group, Inc. provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.
