ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Duties

• Performs a variety of administrative functions in support of the office staff and to enhance the operation of the organization.
• Ensures that all recruitment, placement, promotion, award, and training actions are processed through the appropriate channels.
• Responsible for working directly with the directorate staff to develop training requirements and quotas.
• Monitors, instructs, and provides guidance to all administrative/clerical personnel within the organization on correct procedures for preparing the Time and Attendance Reports.

Requirements

Conditions of employment

• Appointment may be subject to a Tier 3, Noncritical Sensitive- Moderate Risk, suitability or fitness determination, as determined by a completed background investigation.
• This position requires a qualified typist that can type 40 words per minute based on a 5 minute sample with three or fewer errors.
• This position is subject to a one year probationary period

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is .

Specialized Experience: One year of specialized experience which includes: 1) Performing administrative and support operations by verifying documents for compliance prior to official submission; 2) Auditing administrative requests to reconciling transaction records for accuracy against organizational policy guidelines; 3) Directing customer inquiries and telephone routing using established office procedures; and 4) Reviewing outgoing correspondence to ensure strict formatting and grammatical compliance. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Education

This job does not have an education qualification requirement.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the information sheet.
• This is a(n) Office Automation Career Program position aligned under the Directorate of Public Works Career Management Directorate.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.