Business/Systems Analyst-Accounts Payable Systems

Position Description

The Business/Systems Analyst will analyze business and information needs across the Laboratory and develop effective systems solutions, with a strong focus on Accounts Payable (AP), payment processing, vendor management, and related financial processes.

Serving as a key link between business groups and Digital Solutions (DS), this role is responsible for identifying business issues and improvement opportunities, documenting requirements, and translating them into functional system designs. The Analyst will configure, test, and support solutions that meet AP and financial business needs while aligning with Laboratory standards, controls, and policies.

Primary Duties

Accounts Payable Systems Support and Continuous Improvement

• Maintain strong knowledge of AP applications and processes, including SAP FI-AP, vendor invoicing, PO and non-PO invoices, invoice matching, payment processing, vendor master data, and related postings.
• Understand SAP procurement functionality needed to support AP, including purchase orders, goods receipts, invoice verification, and FI/MM/SRM integration.
• Support end-to-end AP processes and related integration points across purchasing, receiving, general ledger, cash management, and financial reporting.
• Identify, analyze, and document business and system requirements, process flows, and key decisions.
• Partner with AP, Financial Services, DS, and business stakeholders to identify opportunities for standardization, automation, improved controls, and efficiency.
• Manage assigned projects and coordinate activities across DS and business teams.
• Collaborate with AP and financial process owners to document solution designs, including interfaces, logic, reports, workflows, integrations, and data needs.
• Develop and communicate functional specifications for configuration, programming, workflow, or reporting changes.
• Serve as a primary functional and QA tester for configuration and development work.
• Test system enhancements and new functionality to ensure alignment with business needs, financial controls, and data requirements.
• Maintain advanced knowledge of SAP AP master data, transactional data, configuration concepts, and table structures.
• Monitor critical interfaces between SAP AP and external systems such as MIT Campus, banking systems, and SRM.
• Support payment processes, invoice matching and exceptions, vendor master data, and financial reporting needs.
• Assess authorization roles and controls related to AP, vendor data, invoice approval, and payments.
• Troubleshoot complex AP, vendor, payment, and integration issues and recommend sustainable improvements.
• Collaborate with Financial Services, DS, and business stakeholders to resolve operational and system issues.
• Support internal controls, audit requirements, and upstream process dependencies.

Systems Upgrade and Implementation

• Maintain regression test scenarios for AP, vendor master, invoice processing, payments, SRM integration, and related interfaces.
• Perform functional and regression testing and coordinate testing with business partners.
• Identify and document impacts to AP processes from system updates, upgrades, or configuration changes.
• Evaluate downstream impacts across invoice receipt, validation, matching, approval, payment, accounting, and reporting.
• Document testing procedures, results, defects, and resolutions.
• Support implementation and stabilization of new AP, invoice automation, workflow, vendor management, and payment capabilities.

Communication, Collaboration, and Training

• Document and communicate ongoing work, requirements, designs, and system/process changes.
• Work closely with AP, Financial Services, DS, and business teams to ensure standard processes and system functionality are used where appropriate.
• Create and maintain functional documentation, process flows, procedures, and support materials.
• Develop and deliver training content and user guides in partnership with DS Training and process owners.
• Support user adoption of new processes and system enhancements.
• Communicate effectively with both technical and non-technical audiences.
• Prepare and deliver presentations as needed.

Business Planning

• Assist in planning and prioritizing work for the Enterprise Applications Service Management Sector.
• Contribute to roadmaps for AP, invoice automation, payment processing, vendor management, and related enterprise applications.
• Evaluate emerging technologies and process improvements in automation, workflow, analytics, and integration.
• Perform a variety of tasks and may provide direction to others, requiring creativity and independent judgment.

This role reports to an Enterprise Applications Service Management Procure-to-Pay Team Lead and may interact with software and service vendors. Regular collaboration with Financial Services, AP, Business Managers, Reporting, DS, and end users is expected.

Minimum Qualifications

• Bachelor's degree with 7+ years relevant experience, or master's degree with 2+ years, or equivalent background.
• 7+ years of SAP financial systems experience with strong SAP FI-AP expertise.
• Experience across end-to-end AP processes, including invoice processing, matching, approvals, vendor transactions, payments, exceptions, and postings.
• Strong understanding of FI-AP integration with GL, cash management, vendor master, MM, and SRM.
• Working knowledge of purchasing and receiving processes.
• Experience with requirements gathering, process design, solution implementation, testing, and production support.
• Strong analytical and troubleshooting skills in complex environments.
• Ability to work independently, build consensus, and manage priorities.
• Excellent communication, customer service, and organizational skills.

Preferred Qualifications

• Advanced SAP FI-AP experience, including payments, vendor activity, account determination, and integration points.
• Experience with AP automation, OCR, invoice workflow, or e-invoicing tools.
• Experience with vendor master governance and controls.
• Experience with electronic payments, banking interfaces, and payment exceptions.
• Working knowledge of SAP SRM, MM procurement, logistics invoice verification, and S/4HANA capabilities.
• Experience with SAP BW, BusinessObjects, or similar reporting tools.
• Experience with workflow, ticketing, testing, or change-management tools.
• Experience leading or contributing to major system implementations or process improvement initiatives.

US citizenship is required to obtain and maintain a security clearance.

Hiring Range: $114,600 - $151,900

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options
• ... and much more!

Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks .

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 43525