Administrative Assistant I - Loveland OH 45140

Administrative Assistant I

Location: Loveland, OH 45140 (On-site)
Pay Rate: $21.00 - $23.00/hour
Schedule: Monday - Friday, 7:30 AM - 4:00 PM (40 hours/week)
Employment Type: Full-Time Contract

Position Overview

We are seeking an organized, detail-oriented Administrative Assistant I to join our plant office team in Loveland, OH. In this role, you will be the backbone of daily office operations, supporting plant leadership, cross-functional staff, and visitors while keeping communications, records, and supply workflows running seamlessly.

Key Responsibilities

• Communication & Coordination: Manage phone calls, email correspondence, and MS Teams communications; greet and assist on-site visitors in a professional manner.
• Scheduling & Calendaring: Coordinate and schedule internal meetings, team appointments, and plant visits.
• Reporting & Documentation: Assist in compiling, generating, and distributing local administrative and operational reports.
• General Office Support: Execute daily clerical tasks including filing, typing, document duplication, data entry, and mail distribution.
• Inventory & Purchasing: Monitor office and plant supply levels, anticipate reorder needs, place orders, and verify incoming shipments.
• Cross-Functional Back-Up: Provide coverage and support for the Customer Service Representative during peak volumes or absences.
• Process Improvement: Identify opportunities to streamline administrative workflows to enhance plant office efficiency.
• Special Projects: Assist the Plant Manager with ad-hoc projects and maintain strict confidentiality regarding all proprietary and personnel information.

Qualifications

• Education: High School Diploma or GED required.
• Experience: Minimum 1 year of progressive administrative or clerical office experience.
• Technical Proficiency: Solid proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Communication: Strong verbal and written communication skills across all organizational levels.
• Key Strengths: High attention to detail, adaptability, sound judgment with confidential data, and strong organizational/time management skills.

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