Logistics/Sample Coordinator

Logistics/Sample Coordinator

Location: Lorain, OH
Employment Type: Contract-to-Hire
Schedule: Monday-Friday, 7:00 AM-3:30 PM
Pay Rate: $25-30 per hour, DOE

Kelly Science is seeking a detail-oriented Logistics/Sample Coordinator for a contract-to-hire opportunity in Lorain, OH. This position supports the coordination, tracking, and documentation of production samples sent to an outside vendor for machining and returned to the laboratory for testing.

The Logistics/Sample Coordinator will help ensure sample identification, production records, purchase orders, and laboratory documentation remain accurate throughout the shipment and receiving process. This role works closely with Quality, Production, Logistics, Purchasing, laboratory personnel, and external vendors to maintain sample traceability and ensure timely, accurate handoffs.

This is an excellent opportunity for someone with experience in laboratory support, manufacturing, quality documentation, sample management, or logistics who enjoys working in a detail-oriented, science and manufacturing environment.

Key Responsibilities

• Review production reports, work orders, inventory records, and supporting documentation to identify samples ready for shipment.
• Track and verify test-bar identifiers, sample numbers, production orders, and corresponding laboratory records.
• Maintain accurate sample tracking spreadsheets, production-order records, and electronic documentation.
• Create and process purchase requisitions in SAP and coordinate with Purchasing to confirm purchase order availability.
• Verify that all samples and required laboratory documentation are present and accurate before shipment.
• Coordinate shipment readiness with internal Logistics personnel and communicate with external vendor contacts.
• Maintain shipment records and supporting documentation to facilitate the reconciliation of returned samples.
• Match returned specimens to original shipment records, vendor documentation, and laboratory sample identifiers.
• Document sample verification results and identify discrepancies for resolution.
• Deliver verified specimens and corresponding documentation to laboratory personnel.
• Maintain organized, traceable records and promptly escalate missing samples, mismatched identifiers, or incomplete documentation.
• Collaborate with Quality, Production, Logistics, Purchasing, and laboratory teams to support efficient sample movement and accurate recordkeeping.

Required Qualifications

• High school diploma or equivalent, with exposure to basic shop-level mathematics.
• Administrative or coordination experience in a manufacturing, laboratory, quality, production, logistics, or purchasing environment.
• Strong attention to detail and accuracy when managing sample identifiers, records, and supporting documentation.
• Working proficiency with Microsoft Excel and email.
• Strong organizational, written, and verbal communication skills.
• Ability to follow established procedures, manage multiple handoffs, and maintain accurate paper and electronic records.
• Ability to learn sample identification procedures, production documentation, and shipment and receiving workflows.

Preferred Qualifications

• Experience using SAP or another enterprise resource planning (ERP) system.
• Familiarity with purchase requisitions, purchase orders, or purchasing processes.
• Experience with laboratory sample tracking, specimen logistics, quality documentation, or manufacturing work orders.
• Understanding of sample traceability and documentation control.
• Current enrollment in or completion of a two-year or four-year college program, preferably with coursework in natural sciences.

If you have strong organizational skills, enjoy working with technical documentation, and are interested in supporting laboratory operations, we encourage you to apply!

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