Administrative Assistant Coordinator

Administrative Assistant Coordinator
Schedule: 8am-5pm, Mon-Fri
Location: Indianapolis,IN - 36-month commitment.
Occasional travel (4-6 times/year).
Pay: $35/hr

We are looking for a proactive and independent Administrative Assistant Coordinator to support the Wave Lead and team across multiple US locations. This role is 100% onsite in Indianapolis, with occasional business travel. You will manage executive-level administrative tasks, schedule and coordinate multi-site meetings, plan and book travel, oversee documentation and reporting, and contribute to strategic projects and change management initiatives.

Key Responsibilities

• Provide comprehensive executive support, including travel planning, calendar management, and email drafting/forwarding.
• Organize leadership and team meetings (agendas, documentation, action tracking).
• Support project management activities, including reporting, documentation, and process oversight.
• Contribute to operational excellence, change management, and team cohesion.
• Collaborate with virtual teams and leadership across multiple sites.

Qualifications

• Associate's or Bachelor's degree required; Bachelor's preferred.
• 5-7 years in an administrative or executive support role.
• Strong proficiency with Google Suite and virtual collaboration tools.
• Experience with project management and change management.
• Excellent organizational, communication, and interpersonal skills.
• High integrity, discretion, and ability to manage confidential information.

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